Management Assistant

2 maanden geleden

Tilburg, Nederland SIG Group Voltijd

**You may be our new**

**Management Assistant**

**Key responsibilities**
- **Agenda **& Meeting **Management**: Coordinate and manage the schedules, appointments, and meetings of the Managing Director (and other managementteam members when requested). Efficiently prioritize conflicting demands to optimize time and resources.** **Prepare meeting materials, agendas, and minutes. Collaborate with relevant stakeholders to gather necessary information for meetings. Follow up on action items and ensure deadlines are met.
- **Travel & expenses coordination; **plan, arrange, and coordinate all travel-related activities for the Managing Director, including flights, accommodations, transportation, and any necessary visas or travel documents. Receive and process his business expense reports, ensuring accuracy and compliance with company policies. Verify receipts, invoices, and supporting documentation for expense claims. Prepare expense reports and submit them for approval, keeping detailed records of expenses.
- **Internal Communication**: Serve as a liaison between the Managing Director and the managementteam, ensuring effective and timely communication across all levels of the organization.
- **Intranet Management**: Maintaining and updating the company's intranet platform in line with the communications & editorial plan (written by you) with relevant content, resources, and documents to facilitate easy access to essential information. Propose and edit content for internal news highlighting achievements, events and other relevant information to foster a sense of community and engagement among employees.
- **Event Coordination**: Organizing internal events, town halls, or webinars to promote team building, share updates, and encourage open communication between management and employees.
- **Brand Alignment**: Ensuring that internal communications align with the company's mission, vision, and values, fostering a cohesive organizational culture.
- **Data Management**: Maintain and organize confidential files, documents, and records. Ensure data accuracy and accessibility for quick retrieval as needed.
- **Projects**: Participate in and support various special projects and initiatives as assigned by the Managing Director and managementteam members. For example; customer visits, workshops, events, company programs and space planning/office design for which suppliers, logistics, facilities, planning and communications support is required. Work closely with the stakeholders to manage project timelines, resources, and deliverables, ensuring successful project outcomes.

**You bring these skills, experience & education**
- Proven experience as an executive assistant, preferably in a corporate setting (minimum of 1 year experience in a corporate environment).
- Exceptional organizational skills with the ability to handle competing priorities effectively.
- Strong verbal and written communication skills to facilitate smooth internal communication in both Dutch and English.
- Proficient in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Sharepoint), and familiarity with adopting new (online) tools.
- Excellent attention to detail and a commitment to maintaining confidentiality.
- Demonstrated problem-solving abilities and a proactive approach to resolving issues.
- A professional and approachable demeanour with the ability to interact with all levels of staff and external stakeholders.
- Flexibility to adapt to changing priorities and handle unexpected challenges independently.

**SIG competencies**
- We are looking for people who are willing to consistently achieve results, even under tough circumstances, employees who create a climate where everyone is motivated to do their best to help the organization achieve its objectives. If you actively seek new ways to grow and be challenged, if you develop people to meet both their career goals and the organization’s goals, SIG is the place for you. To deliver better for our customers, our future colleagues build strong customer relationships and deliver customer-centric solutions. Finally, we are looking for colleagues who build partnerships and work collaboratively with others to meet shared objectives. Are you someone who applies knowledge of business and the marketplace to advance the organization’s goals? Are you someone who can create new and better ways for the organization to be successful? If the answer is ‘yes’, come and join us.**Our promise**
- SIG is the place for you to build something incredible. We offer competitive compensation and an opportunity to partially work from home. If you join us, you will be part of a globally successful international company, which is leading its industry in sustainability, technology, and more. We think of ourselves as the career launchpad - a place to develop yourself fast with real work, real experience, real opportunities to build skills. You will be part of a highly motivat

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