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Secretary/administrative Assistant
5 maanden geleden
Job Introduction
Are you ready to be the right hand to space exploration? We're looking for a** Secretary/Administrative Assistant **to join our team at the** ESA-ESTEC** site in the **Netherlands**. This is your chance to be part of one of the world's most prestigious space agencies. If you're eager to dive into the exciting world of space and be a crucial part of our team, we want to hear from you
**_Please note that this role provides a 1 year support contract with high potential for renewal._**
Main Responsibilities
As **Secretary/Administrative Assistant **you will concentrate your activities on the following:
- Tasks related to documentation management, distribution/registration of mail and documents, including maintenance of Harmonisation Document Management System, ESA blue-docs and Sharepoint.
- Organisation of room and resources for meetings and/or events falling under the responsibility of the Unit(s). This includes the organisation of logistics for meetings with internal and external stakeholders (e.g. delegations, industry).
- Dealing with incoming telephone calls and information requests.
- Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
- Provision of various logistic support to the Unit.
- Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training.
- Handling arrivals (office, phone, computer, security, access to data bases, information systems) and departures (deregistration, etc.) of Unit personnel.
- Ordering of office supplies and maintenance of stationary.
- Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit.
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading.
**_ Do you think you are the person we are looking for? See below what experience or knowledge you should bring_**:
- Vocational Degree or equivalent.
- At least 2 years of relevant work experience.
- Strong knowledge of Microsoft365 and Teams.
- A good knowledge of the various ESA tools (i.a. MAS, ESA-P) is welcomed.
- SAP knowledge is considered an asset.
- Strong command of the English language.
- Knowledge of another European language is considered an asset.
- Knowledge of working methods in the space/telecommunications sector is considered an asset.
- It is important to note that this position requires a high level of confidentiality.
- Excellent interpersonal skills are needed, together with a high degree organizational and communication abilities, and comfortable with working in a diverse and multinational team environment.
About The Company
**Why should you join Serco ?**
At Serco not only is the nature of the work we do important, everyone has an important role to play.
Meaningful and vital work - You’ll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.
A world of opportunity - You’ll be wholeheartedly supported with development and career progression
Great people - You’ll become an integral member of a well-defined and supportive team who believe passionately in the value of our work. We are a company passionate about diversity and inclusion.
**About Serco**
Serco Europe has operated in the Netherlands and Spain over the past 30 years, mainly in the field of Space. Serco Netherlands and Spain have a long history of partnership and trust with the European Space Agency (ESA).
In both countries, Serco is proud to deliver the highest calibre of people and services at ESTEC (ESA’s technology and engineering hub) and ESAC (ESA’s Astronomy and Science centre).
At the heart of its business, Serco Netherlands and Spain source, train, care and support employees, enabling them to better pursue their dreams of working in the Space industry in excelling in the delivery of essential public services.
**_Important:_**
- Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law._
- Applicants are reminded that they will be requested to produce such documentation during the recruitment process._
- Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization._
**_Data Protection:_**
Package Description
- What we offer if you join our amazing team:_
- _Competitive Salary_
- _Corporate Benefits Package_
- _Company events_
- Access to training
- _Access to the sport and social recreational facilities at ESTEC Escape Recreation Centre_
