Documentalist: Administrative Documentation Specialist
7 dagen geleden
Job Description:
We are seeking a skilled Documentalist to join our team at CS GROUP.
Key Responsibilities:
- Support the administration of Department policies, instructions, and guidelines;
- Edit, configure, and issue regular reports and management documentation;
- Analyze incoming correspondence and documentation and distribute accordingly;
- Write texts and documents, draft, review, and send communications on behalf of the manager;
- Maintain various records and archiving of documents in SharePoint, Eclipse, or Teams as instructed by the manager;
- Provide administrative support to the Project review process, retrieve documents in BlueDocs when requested by the manager;
- Document registration, distribution, and archiving;
- Support users for retrieving documents from local DMS (Eclipse/DCCM), DMS's from external partners, and other sources;
- Manage original files; support the organization of project reviews;
- Support the review of document status in different archives and register this information in the DMS database when necessary;
- Support enhancements of document management concepts and future improvements.
Requirements:
- Masters degree in a relevant discipline;
- 4 years of experience in documentation controlling;
- Proficiency in using electronic office tools, especially Microsoft Office and Adobe Acrobat, electronic mailing, videoconferencing tools, and collaborative working tools;
- Experience in finance and financial tools (preferably SAP) and ideally in documentation management systems;
- Fluent communication in English for location ESTEC, and French and English for location CST;
- Treating information related to the service with confidentiality, discretion, and integrity;
- High-level communication and organizational skills, attention to detail, flexibility, and ability to identify priorities;
- Routine tasks shall be executed autonomously;
- Service-oriented attitude, team spirit, and ability to work co-operatively with other services and people in an international environment;
- Time-management skills;
- Ability to pay attention to details;
- Organization skills;
- Multitasking skills;
- Mastery of communication tools Microsoft Outlook, Teams, WebEx;
- Accuracy skills;
- Problem-solving skills;
- Fluency in English is mandatory, knowledge of another European language is an advantage.
Estimated Salary: €45,000 - €60,000 per year, depending on qualifications and experience. Benefits include a competitive salary package, opportunities for professional growth, and a dynamic work environment.
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