Documentalist: Administrative Documentation Specialist

7 dagen geleden


Den Haag, Zuid-Holland, Nederland CS GROUP Voltijd

Job Description:

We are seeking a skilled Documentalist to join our team at CS GROUP.

Key Responsibilities:

  • Support the administration of Department policies, instructions, and guidelines;
  • Edit, configure, and issue regular reports and management documentation;
  • Analyze incoming correspondence and documentation and distribute accordingly;
  • Write texts and documents, draft, review, and send communications on behalf of the manager;
  • Maintain various records and archiving of documents in SharePoint, Eclipse, or Teams as instructed by the manager;
  • Provide administrative support to the Project review process, retrieve documents in BlueDocs when requested by the manager;
  • Document registration, distribution, and archiving;
  • Support users for retrieving documents from local DMS (Eclipse/DCCM), DMS's from external partners, and other sources;
  • Manage original files; support the organization of project reviews;
  • Support the review of document status in different archives and register this information in the DMS database when necessary;
  • Support enhancements of document management concepts and future improvements.

Requirements:

  • Masters degree in a relevant discipline;
  • 4 years of experience in documentation controlling;
  • Proficiency in using electronic office tools, especially Microsoft Office and Adobe Acrobat, electronic mailing, videoconferencing tools, and collaborative working tools;
  • Experience in finance and financial tools (preferably SAP) and ideally in documentation management systems;
  • Fluent communication in English for location ESTEC, and French and English for location CST;
  • Treating information related to the service with confidentiality, discretion, and integrity;
  • High-level communication and organizational skills, attention to detail, flexibility, and ability to identify priorities;
  • Routine tasks shall be executed autonomously;
  • Service-oriented attitude, team spirit, and ability to work co-operatively with other services and people in an international environment;
  • Time-management skills;
  • Ability to pay attention to details;
  • Organization skills;
  • Multitasking skills;
  • Mastery of communication tools Microsoft Outlook, Teams, WebEx;
  • Accuracy skills;
  • Problem-solving skills;
  • Fluency in English is mandatory, knowledge of another European language is an advantage.

Estimated Salary: €45,000 - €60,000 per year, depending on qualifications and experience. Benefits include a competitive salary package, opportunities for professional growth, and a dynamic work environment.


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