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Executive Assistant to the Management Team
2 maanden geleden
The Executive Assistant to the Management Team will provide general support to the Laudes Foundation Management team, while directly supporting the two Amsterdam-based MT members, in its effectiveness and execution by providing high-level executive support in a fast-paced and changing environment.
Key responsiblities
MT guidance. Act as thought partner and trusted advisor to the MT; make sure they know what they need to know, guide them toward making right decisions about use of time and loop in relevant parties if needed
Agenda Management. Pro-actively manage the complex agenda of the MT. Each day you will be problem-solving and multi-tasking, assuming responsibility for planning, organising and executing internal and external meetings, conference calls, VC’s, lunches/dinners and international events. Pro-actively manage the complex agenda of the Laudes Board, Strategy, and Investment Committee meetings, events, off-sites, and working sessions
Collaboration. Collaborating with internal and external stakeholders and other administrative contacts in creating a smooth workflow and maintaining follow-through
Travel Management. Anticipate and coordinate point-to-point travel needs as necessary, including booking all travel and hotels, directions and ground transportation
Support. Process expenses on a timely basis. Provide back-up support to the assistant of the CEO on a regular basis. Provide back-up support to the Business Manager for making MT minutes. Perform other duties as assigned or required; responsibilities may vary.
Qualifications
- Bachelor’s degree or equivalent
- At least 8-10 years of relevant administrative corporate experience in an international environment
- Proficiency of Excel, Word, PowerPoint and Outlook as well as a wide range of digital communications tools
- Strong email and scheduling skills
- Excellent communication skills using a wide range of communication modes. High levels of diplomacy when in dealing with high-level relationships within and outside of the foundation
- Ability to prioritise within a fast-paced environment
- Ability to work with sensitive information and maintaining confidentiality at all times
Willingness to work across different time zones, which sometimes (but not often) requires flexibility in early mornings and evenings, especially if the MT is travelling internationally.
Additional Information
The position is full-time. Being based in The Netherlands and having full working rights is mandatory.
- We offer a compensation ranging from EUR 48.000 to EUR 61.000 on a full-time basis based on experience and skills
- 36 or 40-hour work week
- 31 vacation days
- 4 volunteering days
- We have our own pension fund (Provisum)
- Hybrid working opportunity. We have a fantastic Amsterdam office for you to work in and believe you can also be effective at home. We aim for a 40/60 office/home work balance.
- You may work remotely from any location in the world for 10 days per calendar year.
An (online) assessment can be part of the recruitment process. Reference checks are part of the final hiring procedure.
DIVERSITY, EQUITY AND INCLUSION
We stand for equal opportunities and are committed to recruiting and retaining a diverse team in an equitable and inclusive environment. We strongly encourage applications of people with lived experience, as well as from candidates coming from any minority or underrepresented groups
