Office & Management Support - Amsterdam. Job in Amsterdam Allied-IT Jobs

Join a team that is changing millions of lives.

Transforming smiles, changing lives.

At Align Technology, we believe a great smile can transform a person's life, so we create technology that gives people the confidence to take on whatever's next. We revolutionized the orthodontic industry with the introduction of the Invisalign system, and we have never lost sight of that spirit of innovation. Our diverse and collaborative teams are constantly pushing the boundaries of what's possible.

Ready to join us?

About this opportunity

We are looking for an Office Coordinator (Dutch speaker) in our Amsterdam office. Our Amsterdam office is at walking distance from Amsterdam Bijlmer Arena station. You will closely work together with the Office Caretaker / Receptionist and report directly to the General Manager Benelux.

Possibility of part-time employment agreement (minimum is 24 hours per week with office days on Monday, Tuesday and Thursday).

In this role you play a vital role in fostering a positive office/team vibe. You are the go-to person for team members seeking guidance on any office / facilities / admin related requests. You manage these requests independently with a true customer focus towards all employees working in the Amsterdam office as well as field-based employees across The Netherlands and Belgium (and potential visitors from across the region as well as external customers).

We are looking for a person who is flexible, enjoys a fast paced, ever-changing business, can manage multiple demands and priorities.

In this role, you will

This function is responsible for different tasks, including but not limited to:

Admin:

• Managing/overseeing all office management duties.
• Managing relationships with external vendors, contractors and service providers.
• Budget Management: Develop and manage the workplace budget, optimizing costs while maintaining quality standards.
• Onboarding new hires on office / admin related topics (incl. remote based employees).
• Sending / coordinating out the shipments/ post.
• Create PR/PO's within financial program SAP and main point of contact towards AP team regarding any related queries from the team (Sales, Marketing, etc.)

Office / Facilities management:

• Responsible for maintenance agreements and facility services contracts for example cleaning, security, installations, coffee machines, office supplies etc.
• Having regular meeting with the landlord/ property manager regarding the office building and the outstanding issues.
• Managing the office lay-out and implement changes when needed.
• Developing and implementing office policies and procedures to create a safe and inclusive working environment (coordinate Emergency response team, set emergency plan, organize evacuation exercises in collaboration with landlord, follow-up on yearly requirements on having a specific group of employees trained on first aid procedures, actual requirements depend on local legislation and often external training agency is involved for yearly training and certification)
• Investigating and troubleshooting technical queries with equipment (excluding IT), escalating where needed.

IT support (when Office Caretaker is on leave):

• IT onboarding incl. setting up desks and basic infrastructure.
• First trouble shooting on IT related questions on the ground.
• Coordination off boarding incl. checking all equipment and coordinate shipment with IT in Poland.
• Managing and maintaining local IT inventory on stock.
• Set-up conference rooms for larger meetings.

Company activities & event management:

• Coordinating employee activities (quarterly sales meeting, Christmas party, etc.)
• Coordinating company activities and events (often include customer events, e.g. supporting the local marketing team with local customer event management in the office itself or external locations)

Company cars:

• Local company car-pool administration (Fleet management: new car orders, replacement and petrol card).

Travel:

• Be the main point of contact with the travel agency to report issues with employee bookings when needed
• Support the team with travel requirements
• Lead training to employees for Travel expenses and approvals done according to business guidelines and requirements

Support General Manager (and potentially other senior leaders in the country)

• Provide general support when needed.
• Support with travel arrangements.
• Coordinate calendars and schedules when requested.
• General admin support and preparation/ filing of documents and presentations.
• Working with senior stakeholders across the business to deliver projects and events.

In this role, you'll need

• Strong organizational skills
• Native Dutch and fluent English
• Strong IT skills (MS Office)
• Efficient at managing competing demands including the ability to prioritize, respond timely, and regular communication
• Intuitive problem-solving skills and a strong ability to manage details
• High sense of accountability and brings an agile can-do attitude to facing problems
• Sense of urgency in responding to customers and solving problems
• Bachelor degree is a plus with 4+ years of directly related experience, preferably gained in an international environment

Sound like a good fit?

Great Click the "Apply" link to let us know you are interested. Not the right fit? Don't worry, Align is quickly growing so we are creating more opportunities to expand our Align family. Please consider joining our Talent Network to receive notifications about future jobs or sharing this opportunity with others in your network.

About Align

Align Technology is a publicly traded medical device company that is transforming smiles and changing lives. Our global team of talented employees develop innovative technology, tools and treatment options to help dental professionals worldwide achieve the clinical results they expect. Our digital ecosystem combines the power of technology to create beautiful smiles through the integration of AI and machine learning, digital imaging and visualization, biomechanics and material science to develop the Invisalign system, the most advanced clear aligner system in the world; iTero Intraoral Scanners and OrthoCAD digital services. Did you know? Align is the world's largest manufacturer of custom 3D-printed materials.

By joining Align, you will be part of a global, fast-growing company in one of the most dynamic industries. Great people, innovative technologies, and meaningful work - these are just some of the things employees say make Align Technology a great place to work.

We respect your privacy. Please review our Applicant Privacy Policies for additional information.

Global Diversity Statement:

At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we will continue building a workforce of diverse cultural backgrounds and life experiences and fostering a culture of open-mindedness and compassion for all our employees. We live our company values by promoting healthy people and healthy communities. All with the intent of changing millions of lives, one unique smile at a time.

Equal Opportunity Statement

It is our policy to provide equal employment opportunity in all of our employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category. Applicants for positions with Align must be legally authorized to work in the country which they are applying for and verification of employment eligibility will be required as a condition of hire.