Executive Assistant, BIHBV

About the job

BRAC International is Hiring Join BRAC International to create opportunities for people to realise their potential.

Position: Executive Assistant, BIHBV

Job Location: The Hauge, Netherlands

Salary Range: 1,700-2,150 EUR (Monthly)

Working Hours: It is a part-time role with 5*1/2 days: 3 days in the office, 2 days remote.

About the Role:

BRAC International (BI) is seeking an Executive Assistant, BIHBV in Netherlands who is aligned with its ethos of working in partnership with communities to create impact for scale. The Executive Assistant, BIHBV will be a part of BRAC International’s core programme team. S/he will provide proactive administrative and secretarial support, exercising confidentiality and diplomacy at all times reporting directly to the Managing Director of BIHBV. As the Executive Assistant, you will contribute to various activities that optimize the time efficiency including travel logistics, communication, coordination, diary management, and overall administrative tasks. You will be based at our office in The Hague, The Netherlands.

Key Responsibilities:

• Calendar Management: Efficiently manage complex calendars, including scheduling appointments, coordinating meetings & events, and ensuring optimal time allocation
• Travel Coordination: Work with the team to arrange international travel, accommodations, and logistics for business trips, conferences, and events, ensuring a smooth travel experience. For major events, the team from Dhaka will take the lead on these arrangements.
• Document Preparation: Assist in creating, editing, and formatting documents, presentations, reports, and spreadsheets using Microsoft Office and other relevant software.
• Meeting Support: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings when necessary, taking notes and ensuring follow-up actions are tracked.
• Data Management: Maintain and organize databases, files, and records, ensuring accurate and accessible information.
• Confidentiality: Handle sensitive and confidential information with discretion and maintain a high level of professionalism in all interactions.
• Collaboration: Collaborate closely with cross-functional teams and departments to facilitate effective communication and coordination.
• Ad Hoc Tasks: Undertake additional tasks and responsibilities as directed by the Managing Director.

Safeguarding:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programmes goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Identify the nature of incident and report according to the safeguarding reporting procedure; and encourage the staffs to report accordingly.

Academic Qualifications:

• Bachelors from any discipline from a reputed university.

Required Skills, Competencies & Knowledge:

Organizational & Administrative Excellence:

• Exceptional organizational and time management skills with the ability to prioritize effectively and meet deadlines in a fast-paced environment.
• Proven administrative skills with a focus on efficiency, accuracy, and attention to detail.
• Strong problem-solving abilities and a proactive approach to resolving problems

Communication & Interpersonal Skills:

• Excellent written and verbal communication skills.
• Good note-taking and meeting summarization skills.
• High emotional intelligence with the ability to build and maintain strong relationships, foster trust, and navigate complex interpersonal dynamics.
• Ability to work remotely and independently with remote support from the Chief of Staff based in Nairobi

Work Ethic & Approach:

• High attention to detail and accuracy in all work performed.
• Ability to multitask effectively and manage competing priorities.
• Quick learner with the ability to absorb information rapidly and take proactive action.
• Inquisitive and adaptable with a strong desire to learn and navigate the unique challenges of collaborating with BI MF and MFI leadership.

Technology Proficiency: Familiar with Google Workspace (Gmail, Calendar, Meet, Drive, Docs, Sheets, Slides), Microsoft 365 Suite (Word, Excel, PowerPoint, Outlook) and basic IT skills.

Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion.

Experience Requirements:

• We are looking for a candidate with a minimum of 5-7 years of work experience in a corporate environment and at least 2 years of work as an Executive Assistant or in a similar role
• Experience working either in Africa or with counterparts in Africa is desirable
• Bonus if you have worked for financial institutions in the past

About BRAC International:

BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realise their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven, and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org.com)

BRAC International Holdings B.V. (BIHBV) was set up in 2010 as a private limited liability company under the laws of the Netherlands and is a wholly-owned subsidiary of Stichting BRAC International (SBI). BIHBV is a socially responsible for-profit organisation, engaging people in sustainable economic and income-generating activities. The core focus of BIHBV is to provide microfinance services to people, particularly women, living in poverty in rural and hard-to-reach areas to build their financial resilience and improve the quality of life for them and their families.

BRAC first expanded its microfinance operations internationally in 2002 and now operates in seven countries outside of Bangladesh - Myanmar, Tanzania, Uganda, Rwanda, Sierra Leone, Liberia and Ghana. Together, these seven entities serve more than 800,000 clients, 96% of whom are women.

BRAC International Microfinance is seeking applications from competent, dynamic and self-motivated individuals to fill this position.

Our Core Values:

Integrity: We approach our work with honesty and integrity.

Innovation: We innovate and iterate to improve our impact.

Inclusiveness: We foster inclusion to reach those who need it most

Effectiveness: We strive for effectiveness to better serve people in poverty

If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity

External candidates are recommended to apply by emailing their updated Resume with a cover letter to recruitment.bi@brac.net

Internal candidates are recommended to apply with their latest Resume from BRAC email mentioning BRAC PIN to internal.bi@brac.net copying their immediate reporting manager.

Please mention the name of the position and AD# BI 11/25 in the subject bar.

Application deadline: 28 February 2025

BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.

“BRAC International is an equal opportunities employer”