HR Specialist

HR Specialist - Talent & Career Development

Type of position: Temporary agent Job Type: 12 September 2024 23:59 CET

Job grade : AD06 

Internal job grade: AD06 and above 

Type of position : Temporary agent 

Selection procedure reference : EMA/AD/10387 

Job title : HR Specialist - Talent & Career Development 

Talent Pool: AD06 Human Resources

Deadline for applications : 12 September 2024 23:59 CET 

Salary: 7045,76 Euro  (including local weighting) plus benefits (see calculators on the right) (based on a fulltime contract (40hrs/week))

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About the role

The European Medicines Agency (EMA), also referred as ‘the Agency’, is a decentralised agency of the European Union (EU) responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU. Its mission is to foster scientific excellence in the evaluation and supervision of medicines, for the benefit of public and animal health in the EU.

The Agency is looking to recruit a HR Specialist (Talent and Career Development) to contribute to delivering the strategic objectives and initiatives in the area of talent management and career development.

We are seeking a candidate who will play a pivotal role in designing, implementing and managing talent development programmes and initiatives and who will be responsible for designing and executing transformative strategies that cultivate the skills, capabilities, and leadership potential of our workforce.

In this job you will:

Reporting to the Head of Talent Development Service within the Strategic Planning and Governance Department, you will have the following responsibilities:

Fullrole description outlining generic duties and responsibilities is available

Apply if you meet those eligibility criteria:

General conditions:

1. Full rights as a citizen of a European Union Member State, Iceland, Liechtenstein or Norway;

2. Thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);

3. Fulfilled any obligations imposed by applicable laws concerning military service.

Specific conditions:  

1. Possess a level of education which corresponds to completed university studies of at least three years attested by a diploma. 

And

2. At least 3 years professional experience from the time when a university degree was awarded on completion of study above.

General condition 1 and for specific conditions 1 and 2 you will be verified firstly based on the application form, and then you will be required to provide documentary evidence at the interview stage. Failing to present these documents may result in the  disqualification from the selection procedure.

Only candidates eligible will be assessed by the Selection Committee in accordance with the Assessment Criteria below.

You will also need:

• Out of the 3 years required as part of the eligibility at least 2 years should be in the area of talent management;
• Proven professional experience in designing and implementing HR concepts, programmes, initiatives in the area of talent and career management;
• Strong aptitude for technology - proactive and inquisitive mindset in relation to identifying opportunities for further digitalisation, adoption of AI, and gaining efficiency through technology and tools;
• Ability to balance strategic thinking and planning with strong execution.

Competencies you need to have:

Role competencies

Continuous improvement Intermediate
Influencing and persuading Intermediate

Sub-family competencies

Administrative excellence Intermediate
Human resources expertise Intermediate
Applied knowledge Intermediate

Grade competencies

Adaptability and agility Intermediate
Analysing and problem solving Intermediate
Prioritising and organising Intermediate

Core competencies

Ethics and Integrity Intermediate
Team collaboration Intermediate
Customer centricity Intermediate
Results orientation Intermediate
Communication Intermediate
Cross-cultural sensitivity Intermediate
Continuous learning and self-development Intermediate

These are considered as nice to have:

• Understanding of adult learning principles and instructional design methodologies;
• Balance creativity and innovation with a pragmatic and results-oriented approach to provide the best-in-class talent experience for staff;
• Experience in managing budgets, framework contracts, and external service providers;
• Ability to work collaboratively with team and stakeholders in a multicultural environment;
• Proven experience in evaluating the impact of learning.

Selection procedure timelines

Deadline for applications

12 Sep 2024 23:59 CET 

Preliminary Assessments

week of 21 October 2024

Final assessments

week of 18 November 2024

Decision expected

end of November 2024

Selection process

Only eligible candidates (see eligibility criteria) will be assessed by the selection committee.

Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competences in different steps of the selection procedure.

Note: Candidates who fail any assessment linked to any Need to Have requirement, Sub-family, grade specific competencies, role competencies and Core Competencies at any stage of the process are disqualified, despite getting points on other criteria.

Shortlisting

In order to allow the selection committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and sub-family competencies.

To carry out this assessment, each of your responses will be awarded points (0 to 10). The points are added up to identify those candidates whose profiles best match the duties to be performed as advertised in the vacancy notice.

Assessments

Next steps of selection may include a preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice.

Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above).

Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed.

Reserve list and/or job offers

When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.

More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our .

If Temporary Agent posts are not available, if justified in the interest of the service, candidates on the reserve list may be approached to provide written consent to be considered for Contract Agent positions. . These candidates will remain on the Temporary Agent reserve list and will be considered for a Temporary Agent post should a suitable post become available.

Contract Agent posts differ from Temporary Agent posts in terms of categories, function groups, grades and remuneration and career progression.X

Conditions of employment

In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.

The successful candidate will be required to relocate to the Netherlands to pick up duties.

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