HR Admin

We are seeking an HR Administrator responsible for supporting the Human Resources department with administrative tasks, ensuring smooth HR operations, and assisting employees with HR-related inquiries. This role involves managing employee records, coordinating recruitment processes, overseeing payroll and benefits administration, and ensuring compliance with company policies and labor laws.

The HR Admin Assistant will:

• Be responsible for assisting and maintaining HR data in the relevant systems accurately and in a timely manner.
• Also oversee the entire process of administrative engagement of contracted services

Duties and Responsibilities:

DATA MANAGEMENT

• Compile, and sort information to prepare source data for computer/database entry and register / organize documents for electronic filing.
• Updating of HR system (creation, update, review data for deficiencies or errors, correcting any incompatibilities and checking output, etc.)
• Retrieve data from the database or electronic files as requested / required.
• Proactively work to resolve any discrepancies between documents, planning and system.

CONTRACTED SERVICES ADMINISTRATION

• Administration of commercial offer & work order for contractors (move; country change, price, etc.) linking with crewing and manning agencies
• Follow-up of proforma invoices with manning agencies.
• Proforma (invoices) checking, receipt and controlling with system planning (liaise with crewing)

GENERAL ADMINISTRATION ASSISTANCE

• Management of employment documentation for staff.

Requirements:

• Bachelor level minimum
• Experience: 2 years of HR Data management
• Good understanding of databases
• Proficient in MS Office (Excel, Outlook, and Word)
• An ability to work with deadlines
• Attention to detail
• Good organizational and communication skills
• Maintain confidentiality
• English is mandatory, French is a plus.