Office Assistant

4 weken geleden

Nederland Smurfit Westrock Voltijd

To act as the first point of contact for visitors and employees, create a warm and welcoming atmosphere for all our guests and to undertake a range of other administrative tasks to support the Office Manager.

Key Responsibilities

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate staff member;
  • Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department;
  • Able to give an extra dimension to our company by how they presents themselves in welcoming our customers and visitors. From a service-oriented attitude they can deliver accurate information to those who need it;
  • Manage the booking of meeting rooms and organizes the practical parts of a meeting (set up meeting rooms, coffee, badges, lunches etc.);
  • Monitors visitor access and maintains security awareness;
  • Arrange lunches, keeps an inventory of office supplies and ordering new materials as needed.
  • Ensures that incoming and outgoing mail and courier shipments reach their destination;
  • Coordinates and assists with event planning tasks, such as scheduling meetings, booking venues, arranging catering, and managing event logistics.
  • Performs general clerical duties that include but not limited to: photocopying, faxing, mailing, and filing.
  • Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Role Qualifications

  • Ability to be a flexible and reliable team member
  • Strong problem – solving skills
  • Verbal & Written communication
  • Customer focused
  • Ability to work independently and as part of a team
  • Have experience in a similar role
  • Education: MBO or equivalent;
  • Fluency in English, additional European languages would be a plus;
  • Rotating work schedule; (between opening 7am /closing 19:00)
  • Required to work onsite

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