Spare parts Coordinator

pCoordinate spare-parts logistics and toolbox/tool readiness across UIH's European operations. Work with warehouses, engineers, HQ and logistics partners to ensure accurate inventory and timely fulfilment, and keep installation, repair and maintenance toolkits complete, serviceable and within applicable validity periods. /p h3Main Responsibilities /h3 h3Installation and Service Tool Management /h3 pIdentify installation and toolbox/tools, measuring instruments and. Check toolkit contents against checking lists and inspect condition before dispatch and on return. Maintain tool IDs, locations and issue/return records. /p pCoordinate inspections, verification and calibration with qualified providers. Maintain certificates and due dates, arrange renewal before expiry and replacement tools during servicing, and ensure valid calibration or inspection status where required before dispatch and use. Withdraw expired or defective tools from service. /p pCoordinate tool procurement, replenishment, repair and replacement. Confirm specifications and compatibility with engineers or HQ, compare quotations, follow approvals, and track delivery and receipt to keep installation, repair and preventive‑maintenance toolkits complete and serviceable. /p h3Warehouse GWMS Operations /h3 pProcess and monitor inbound, put-away, picking, outbound and stock‑transfer activities across European spare‑parts warehouses. Operate GWMS and handheld barcode devices; support system implementation, user testing and training. /p h3SCM Work Orders Parts Fulfilment /h3 pOperate the SCM work‑order system to process spare‑parts applications, approvals and closure. Coordinate with engineers and teams to meet service priorities and delivery timelines. /p h3SAP Inventory Data Management /h3 pReconcile GWMS, SAP, SCM and 3PL inventory by barcode, serial number, part number, warehouse and status. Use Excel (VLOOKUP/XLOOKUP, PivotTables) to investigate discrepancies, trace receipts, shipments and transfers, and follow corrective actions through to closure. /p h3Stock Availability and Replenishment /h3 pMonitor safety stock, consumption, available stock and in‑transit replenishment across European warehouses. Identify critical‑part and mandatory‑tool shortages, coordinate warehouse transfers or HQ replenishment, and track urgent orders and arrival dates against installation and service needs. /p h3Returns, Traceability Courier Shipments /h3 pCoordinate returns from engineers and customer sites through warehouse receipt and system closure. Maintain work‑order and barcode/serial‑number traceability, verify usable, used, defective and DOA status, and follow quarantine procedures. Manage DHL and express‑courier orders, labels, shipment documents and delivery exceptions. /p pRequest and compare transport quotations for trucking (FTL/LTL), air freight and LCL. Coordinate pickup and delivery schedules with carriers and warehouses. Prepare product descriptions, HS codes and supporting data for customs clearance; coordinate with HQ, customs brokers and logistics providers. /p h3Cycle Counts, 3PL Coordination Reporting /h3 pCoordinate cycle counts and monitor 3PL service levels. Report logistics performance, stock discrepancies, open returns, tool readiness and calibration due dates. Document SOPs and drive process improvements. /p h3What We're Looking For /h3 h3Must-have: /h3 ul liBachelor's degree in Logistics, Supply Chain, Business, Engineering, or equivalent relevant experience /li liHands‑on experience in spare‑parts logistics, warehousing, inventory control, courier shipments and trucking coordination /li liPractical knowledge of installation and service tools, including test and calibration equipment; ability to match specifications, check toolkit completeness, coordinate procurement and manage calibration or inspection due dates /li liStrong attention to detail, follow‑through and coordination skills; ability to prioritise urgent installation and service requirements /li liExperience with bWMS (GWMS preferred), SAP /b and SCM/work‑order systems /li liProfessional working proficiency in English; bChinese-English bilingual strongly preferred /b /li liWilling to work on‑site in Rotterdam and travel within Europe as needed /li /ul h3Nice-to-have: /h3 ul liMedical device or regulated industry logistics experience /li liKnowledge of Incoterms, EU/UK customs processes, VAT and import duty /li liExperience with WMS implementation, warehouse transitions or process automation /li li3PL warehouse, courier, trucking and customs broker management experience /li /ul #J-18808-Ljbffr