Facilities Admin I

As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access, and technology solutions across more than 20 therapeutic areas. Conducting operations in more than 90 countries, Fortrea is transforming drug and device development for partners and patients across the globe.

This role acts as the main Facilities-Admin /point contact between internal and external clients and customers.

**Responsibilities**:

- Answering incoming and outgoing phone calls, complying with the policy concerning the phone exchange and answering calls.
- Provide efficient and professional telephone answering service and reception cover at all times, passing and providing basic information.
- Order taxis as necessary.
- Record all deliveries on spreadsheet and deliver to appropriate person.
- Distribute incoming faxes, including to Field Based personnel.
- Routine copy room maintenance.
- Performing other administrative and minor secretary's works, including, for instance: preparation of letters, sending and copying faxes.
- Work with franking machine company’s and courier company to ensure that the

shipments are dispatched on time.
- Responsible for receiving and dispatching mail to each department.
- Open requests for building related maintenance issues (heating/air con, plumbing, lighting, doors, etc...) and follow up until complete.
- Act a key contact for all supplies orders and ensure stocks are maintained to an adequate level without over ordering and keeping costs to a minimum.
- Responsible for Facilities Mobiles & IT equipment for new hire and leavers, following the new hire and leaver Process in place.
- Be the key input requisitioner for all standard purchase requisitions that need to be put on the ePro system.
- Facilities badges, creating and deleting entry badges for new employees and those that depart.
- Help Facilities Managers with ad-hoc tasks and supporting other departments when needed.

**Requirements**:

- Minimum secondary education level.
- Able to communicate verbally and written in English and Dutch.
- Computer literacy and knowledge of office equipment operation.
- Communicativeness (ability to enter into interpersonal relationships).
- Customer-oriented approach.
- Permanent readiness to adjust to new situations.
- Please note this is a 6-month contract role and is part time. This is an on-site role located at our Leiden office.

Fortrea is proud to be an Equal Opportunity Employer:
As an EOE/AA employer, Fortrea strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.

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