Contractor Conference

**Location**:
The Hague, the Netherlands

**Security Clearance**:
NATO Secret

**Reference No**:
C003538 / The Hague

**Skills, knowledge, experience required**:

- A higher vocational training in a relevant discipline with 1 year of post-related experience;
- OR a secondary educational qualification with 3 years of post-related experience;
- At least three years relevant experience in a progressively responsible administrative position;
- Prior conference coordination or event planning experience;
- Excellent organizational and administrative skills;
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization, including ACO and ACT;
- Ability to express oneself clearly both orally and in writing;
- Focus on customer needs and satisfaction; setting high standards for quality and quantity; monitoring and maintaining quality and productivity; working in a systematic, methodical and orderly way; consistently achieving project goals;
- Adaptability to changing circumstances; tolerating ambiguity; accepting new ideas and change initiatives; adapting interpersonal style to suit different people or situations; showing an interest in new experiences;
- Promotion and maintenance of professional relations with co-workers within the Agency, with staff in other NATO organizations and with contacts from external bodies.

**Duties/role**:

- Assisting and supporting the Section Head in maintaining the Conference Services portal;
- Preparing and distributing information packages for customers;
- Assisting the Section Head with the development of registration sites for on-site conferences and events;
- Assisting the Section Head for the following services: accommodation, transportation for participants, facilities, signage, additional conference requirements;
- Assisting in developing catering/hospitality functions for the event and liaise with the catering staff;
- Attending the monthly restaurant committee meeting on the Section Head's behalf;
- Liaising, in coordination with the Section Head, between customers and Creative Media Centre for all graphic, media and print requirements;
- Ensuring that an adequate supply of support material is on hand for each meeting and/or conference;
- Maintaining the NCI Agency conference room booking system;
- Coordinating with contract cleaning staff to ensure conference rooms are ready for use;
- Providing support during on-site conferences and events, e.g. hosting, on-site registration process, information desk services;
- Supporting the Section Head with specific conference action plans from inception through completion;
- Performing any other duties as may be required.

VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575

Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,