Executive Secretary

**Role: Board Secretary**

**Location: Schiedam, Netherlands**

**Language: Dutch & English**

**Description**:
**What will you do as an administrative assistant?**
- As an administrative assistant (secretary) you support the mayor and aldermen of the client on all secretarial matters, making you an important right-hand man for the city's administration.
- You are part of a larger secretariat in which each colleague supports their own member of the board.
- In this position you ensure that the director can concentrate as much as possible on the administrative function and is distracted as little as possible.
- You can do this, for example, by arranging all appointments down to the last detail.
- You ensure that you have the correct documents and that all official and less official contact moments are hospitable.
- You are the first point of contact for people and, if possible, you answer questions or solve problems.
- You manage and advise on the director's agenda and daily schedule.
- You also manage all incoming and outgoing communications. In other words, you advise and relieve the director in all areas within your field.
- You don't do this work alone. Because you are part of the secretariat, you have direct colleagues with whom you can consult and we ensure that work does not come to a standstill if one of the secretaries is absent.

**What are you bringing?**
- MBO level 4 secretarial or comparable training or demonstrably very extensive experience in similar positions.
- At least 2.5 years of experience as a management assistant or board & executive secretary.
- You speak and write Dutch flawlessly.
- You are proficient with the most common computer systems such as Word and Excel.

**Do you recognize yourself in this?**
- You will be happy in this position if you enjoy relieving drivers' worries.
- You are someone who likes to arrange and facilitate, but also someone who can say 'no' when necessary. This requires you to have a proactive working attitude, to feel a high degree of responsibility and at the same time to be confident enough to hit the brakes when necessary. In one word, you are an adult
- In this work you will face challenges. You know how to respond to this easily and keep a cool head, your first answer is 'we will arrange that'. So you are solution-oriented.

Because you work with the government of the city, we expect you to be tactful and to sense which approach is needed for different situations and people. After all, you are the calling card of the city.