Documentalist (Temporary)

**Key Tasks and Responsibilities**:
The task covers the operations, maintenance and evolutions of the Documentation Management System (DMS), including processes, processes and the use of supporting electronic documentation management tool, for a given project/programme or organisational unit at ESA/ESTEC. It includes the following typical duties:

- Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database;
- Document registration, distribution and archiving, as well as provision of reproduction services;
- Process configuration controlled document changes and of official papers relevant to the activities of the unit;
- Supporting users for retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents on CD-ROM or via Internet, etc;
- Provision of paper copies of electronic documents on request, creation of electronic versions of documents;
- Management of original files;
- Related support to project reviews;
- Support to enhancements of the document management concepts and of future improvements;

**Skills & Experience**:
You will have the following qualifications and relevant experience:

- Bachelor’s degree in Business Administration or Communications or relevant field;
- At least 4 years of relevant experience;
- Proven experience in documentation management;
- Good knowledge of the specific activities and/or organisation, of the applicable configuration management working procedures and support tool(s) are an asset;
- Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel);
- Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in **Noordwijk**, The Netherlands.

An exciting and dynamic international working environment awaits you