Secretary

**IHE Delft Institute for Water Education**, the world’s largest international graduate water education facility, works to strengthen water sector capacity to contribute to a world free of poverty and injustice, in which people manage their water and environmental resources sustainably and equitably.

More than 120 of IHE Delft’s 200 staff members are academics from all over the world. About 250 guest lecturers from global academia and industry contribute to the Institute’s educational programmes. Each year, 750 internationalprofessionals, including about 200 MSc students, attend courses at IHE Delft. Our working language is English, and we promote a healthy work-life balance through measures that include support to staff who want to work part of their time from home.

IHE Delft is a unique knowledge institute in the Dutch research and educational landscape that combines excellencein education and research with work to advance global sustainable development. Partnerships are integral to achieving this mission: The Institute works closely with universities, government agencies, NGOs, and private sector institutions in the Netherlands and around the world. Through research, education and institutional strengthening, Institute staff make a tangible contribution towards all Sustainable Development Goals (SDGs) in which water is key.

The Education Bureau (EB) facilitates education by developing education-related policies, designing, collecting and documenting educational processes, organizing the admission and registration of students, providing student welfare services, administrating programmes, organizing the logistics of education and offering administrative support to educational committees and boards. The Bureau ensures that the internal quality framework is compliant with national and European regulatory frameworks, including standards set by the NVAO, and prepares the institute for external accreditation. It is in charge of the mark administration, organizes academic ceremonies, and issues certificates and diplomas. All activities are geared to establishing a well-organised, quality-oriented and inspiring learning and teaching environment for students and staff. The Education Bureau intends to recruit a:
**Secretary**

**32 - 38 hours per week**

**Responsibilities**
- Provides secretarial support to Head of EB and Vice Rector;
- Keeps the Education Bureau agenda up to date and addresses upcoming actions/events;
- Schedules and organises meetings for the Examination Board, the PC-WSD and the PTPC;
- Captures essential decisions, discussions and actions during meetings and summarizes them in concise reports;
- Organises information and manages (digital) repositories for abovementioned boards and committees;
- Performs delegated quality-assurance tasks of the Examination Board to facilitate efficient decision-making in
- and outside meetings;
- All other common activities within the department.

**Requirements**:

- 3 years of experience in a secretarial position;
- Senior secondary vocational education;
- Excellent verbal and written communication skills;
- Ability to filter information and capture the essence of discussions in reports;
- Computer skills, preferably with experience in using spreadsheets, (SIS) databases, CRM software, etc;
- Customer focus;
- Diligent, accurate and responsible;
- Fluency in English (the working language of IHE Delft) and Dutch;
- Handles information confidentially.

**Terms of employment**

The employment contract is for 0.8 to 1.0 fte (32 to 38 hours/week), scale 6 Collective Labour Agreement for Dutch Universities. The position is in Delft, the Netherlands.

IHE Delft offers an attractive, multiple choice employee benefits scheme, year-end bonus and generous pension scheme. The appointment implies entry into the Netherlands' Civil Service Pension Fund (ABP). We also offer 31 days’ leave based on a 38 hours working week.

Additional information can be obtained from Mr. Erwin Ploeger, Head of the Education Bureau,

IHE Delft follows an open procedure of recruitment, which respects diversity and provides equal opportunity to applicants of all backgrounds.

Applications in English should be sent before **5 November 2024** (closing date) including curriculum vitae and motivation letter (as one PDF file with your family name as the filename), to
- Reactions from staffing agencies and other 3rd parties are not appreciated._
- Without your prior consent or other legal basis, no information will be shared with third parties._