Administrative Coordinator

Job Description

The Office Assistant plays a vital role in creating a welcoming atmosphere for visitors and employees at Smurfit Westrock. This position requires a high level of administrative support to the Office Manager, ensuring seamless daily operations.

Key Responsibilities:

• Welcome on-site visitors, determine their purpose, and announce them to the appropriate staff member;
• Answer incoming telephone calls, determine their purpose, and forward them to the relevant personnel or department;
• Provide exceptional customer service by presenting themselves in a professional manner when interacting with visitors and customers;
• Manage meeting room bookings and coordinate logistical aspects, including setup, catering, and equipment arrangements;
• Maintain security awareness and monitor visitor access;
• Ensure timely delivery of mail and courier shipments;
• Assist with event planning tasks, such as scheduling meetings, booking venues, and managing logistics;
• Perform general clerical duties, including photocopying, faxing, mailing, and filing;
• Employ problem-solving skills to address unexpected issues that may arise during the workday;

Qualifications:

• Demonstrate flexibility and reliability as a team member;
• Possess strong problem-solving skills and verbal communication abilities;
• Show a customer-focused attitude and ability to work independently and collaboratively;
• Hold a similar role experience and education equivalent to an MBO degree;
• Fluency in English is required, with additional European languages being an asset;
• Ability to work a rotating schedule, including early morning starts and evening shifts;
• Requirement to work onsite.