Paralegal Specialist

About the Role

As a Paralegal at Albelli, you will be a key player in influencing the success of our group legal support team. Utilizing your expertise in legal matters, you will contribute to the seamless and efficient delivery of products that capture our customers' memories and joy. Working closely within a collaborative cross-functional team environment, your responsibilities will include handling legal documentation, ensuring compliance with e-commerce regulations, and providing valuable support in legal matters related to our business operations.

Primary Responsibilities

Company Secretarial

• Prepare legal documentation, including resolutions, notices, powers of attorney, and other essential documents.
• Lead on corporate housekeeping by coordinating that documents are duly signed, apostilled, and notarized in a timely manner.
• Manage legal documentation when changes are required, such as director changes, company name changes, or other official filings.

General Administrative Support

• Create and maintain a case management system and complete and keep the Google Shared Drive up to date.
• Maintain the Legal Team's page on the Intranet, including links to templates, guidelines, do's & don'ts, and actualize current content in alignment with legal counsel.
• Actively track deadlines, deliverables, and manage external stakeholders, law firms, KYC requests, and other related tasks.
• Ensure further professionalism of the department by implementing and optimizing tools, documents, and processes.

HR Support

• Handle and triage complex employment contract queries that have been escalated from HR for support.
• Support with employment-related disputes and litigation.

Compliance and Training

• Actively monitor changes in laws across Europe and regulations affecting Albelli.
• Support with the implementation and delivery of training on the Code of Conduct and various governance policies, including the Whistleblower policy.

Intellectual Property

• Assist with the review and management of trademark and domain name portfolios.

Training

• Create advanced training materials and comprehensive legal guidelines tailored for senior business executives, collaborating closely with legal counsel to ensure accuracy and relevance.

Contract Management and Contract Review

• Be a key project member of the implementation and oversight of an advanced contract management system, as well as other sophisticated legal and compliance tools, to enhance efficiency and effectiveness.
• Take a leadership role in the meticulous review of contracts, managing the compilation of comments, and coordinating with senior-level stakeholders, such as procurement and executive teams.

Litigation Support

• Provide high-level assistance in document management and administrative tasks related to commercial and HR litigation.
• Coordinate with external counsel and senior internal stakeholders to ensure seamless collaboration.

Legal Research and Analysis

• Conduct in-depth legal research on pertinent statutes, regulations, and case law, providing comprehensive summaries and analyses of legal information to guide strategic decision-making processes for senior leadership.

Experience and Attributes We'd Like to See:

• Certification or associate's degree in law (bachelor's degree is preferred).
• Competent using technology.
• Experience in preparing and reviewing legal documents.
• A 'can-do' and 'hands-on' mentality.
• A team player.
• Strong organizational and communication skills.
• Fluency in English.

Nice to Have Experience:

• Proficiency in Dutch (and any other European language) is a plus.

What's in it for you:

• At Albelli, we understand the importance of work-life balance. You'll find opportunities to make the most of our generous annual leave policy, remote working policy, and a versatile hybrid working model. We provide a comprehensive benefits package to all Albelli employees, and you'll discover a warm and inclusive company culture that includes social events throughout the year and a team rich in diversity.