Assistant Controller

1 week geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Europe Voltijd
Job Title: Assistant Controller

Job Summary:
Serco Europe is seeking a highly skilled Assistant Controller to join our team. As an Assistant Controller, you will be responsible for providing support and assistance for project control aspects of the procurement process and related tasks. You will ensure common, harmonised, approved processes are followed for implementation of procurement actions in the related systems. You will also coordinate and update all procurement activities in the related systems, providing the overall oversight and pro-active follow up to clarifications, issues, requests for information, approval workflow and providing consolidated activity logs, status, and statistics for all actions.

Main Responsibilities:
  • Provide support and assistance for project control aspects of the procurement process and related tasks
  • Ensure common, harmonised, approved processes are followed for implementation of procurement actions in the related systems
  • Coordinate and update all procurement activities in the related systems, providing the overall oversight and pro-active follow up to clarifications, issues, requests for information, approval workflow and providing consolidated activity logs, status, and statistics for all actions
  • Create and implement Purchase Order, Work Orders, Contract and CCN objects in the related systems and following up on approval flow
  • Implement RFXs & Shopping Carts in ESA-p after verification of the proper information and documentation provided
  • Support inputs clarifications and follow up on actions and status of Purchase Orders created by Purchase Office
  • Handle low-value purchase orders and reimbursement requests related to project expenses
  • Implement contracts in ESA-p based on the agreed Milestone Payment Plan (MPP) and Advance Payment table when required
  • Collect geo-return information and perform approved updates in corporate systems
  • Create and process Goods Receipt Notes (GRNs) in ESA-p clarifying any ambiguities or issues and follow up on approval flow
  • Handle the approval process in line with audit requirements, ensuring the audit trail is prepared
  • Create and process invoices in ESA-p, clarifying any ambiguities or issues and follow up on approval flow
  • Collect and update the ESA-estimating dates for payment milestones in the related systems (PCMS and SAP)
  • Verify the procurement action changes in SCI planning (e.g. PCMS) are within the CAC/cost plans
  • Implement approved accruals in the related systems in close coordination and approval with the Project Controllers
  • Support contract close-out activities in the ESA corporate and SCI related systems and handle the nominal operational and analytical processes required to close contracts
  • Produce and maintain procurement process implementation documentation and guidelines
  • Support the review of Contract / Work Order financial annexes / PSS forms for accuracy and correctness before ESA-p implementation in close coordination with Project or Business Control

Planning and Project Support Tasks:
  • Provide user assistance for procurement item implementation in the ESA tools
  • Ensure there is a well-co-ordinated service interface with SCI-F, SCI-P and SCI-M for the efficient financial and project control processes and related tasks in planning, procurement, cost, commitment, cash and expenditure management and reporting
  • Implement, maintain and monitor all procurement objects and contract actions in SAP, such as Shopping Carts, RFx, New Contracts, Purchase Orders, Contract Change Notices, GRN/MACs, Fund reservation, etc.
  • Provide updates to the requesters on Status, progress and issues encountered
  • Support preparation of detailed and accurate budgets, forecasts, and financial reports for the SCI Directorate
  • Maintain the budget implementation plan for projects
  • Support programme and project contingency planning and updates in the related databases
  • Support the multi-year planning exercise and Interim/financial closure exercise by making data collection, data verification and validation exercises, performing updates & corrections, and providing tailored and ad hoc data analysis and reporting
  • Support the Quarterly Cost Report exercise including identification and analysis of variances in the financial data and the implementation of approved corrections
  • Provide cost, fund commitment and cash disbursement reports at the required level of granularity
  • Support the creation, implementation, update and reporting of all project CACs in the SCI planning and control database
  • Support data consistency verification for project CACs between the ESA corporate financial systems (e.g. ESA-p, EROS, WLMS) and in the SCI planning databases (e.g. PCMS & WFM)
  • Support the Geo-Return management and controlling process and related tasks
  • Perform industrial GEO-Return updates in the related databases (e.g. EROS, SCI and any other databases according to SCI and ESA needs)
  • Provide reporting such as activity logs, statistics and progress status on work-package tasks
  • Produce and maintain project CAC process documentation and guidelines
  • Provide inputs and recommendations for process optimisation for procurement support activities and tasks
  • Support financial and management audits, including preparation activities, information gathering, coordination, presentations and action item tracking / implementation
  • Support and attend coordination meetings, working groups, database/ tool briefings and trainings
  • Support the digitisation, consolidation & tracking of procurement action plans in the related systems, in close coordination and support from the SCI Business Tools
  • Support programme contingency planning in the related databases
  • Support coordination, planning and CAC review meetings, briefings and trainings for ESA tools

Requirements:
  • University degree (Bachelor) in Business Administration (or Communications as relevant), with relevant experience
  • At least 4 years of relevant work experience
  • Experience in financial planning and controlling and/or management of activities and resources in aerospace industry
  • High capacity to interact and communicate effectively with cross-functional team, from engineering, technical and business domains
  • Good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate
  • Good knowledge of supporting project-oriented environment
  • Reliability, rigor and initiative in the execution of the assigned work
  • Proactive attitude to solving problems, identify priority actions and to handle high workload
  • Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule
  • Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including advance usage of Ms-Office and in particular advanced use of Excel
  • Experience as a proficient user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications (e.g. ESA-p) is an asset
  • Proficient with one or more of the following: ESA-P, ESA-STAR, EROS, ECLIPSE, WLMS, , PCMS, WFM+, Power BI, , ESA Data Factory
  • Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications
  • Experience with ESA in relevant activities is an asset
  • Familiarity with ESA working environment in a similar position is a distinct advantage
  • Excellent interpersonal skills are needed, together with a high degree organisational and communication abilities, and comfortable with working in a diverse and multinational team environment
  • Proficient in the English language, both written and spoken
  • Knowledge of another EU member state language is an asset
  • Candidates must be eligible to work in the EU

About Serco Europe:
Serco Europe is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe

Why Join Serco Europe:
At Serco Europe, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It's a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant. We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas. In the UK we are proud to be a Disability Confident Leader in the government's scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.

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