Documentation Specialist

As a Documentation Coordinator at BDP International, you will play a crucial role in ensuring the smooth execution of worldwide export shipments. Your primary responsibility will be to collect, create, and control all necessary documents, adhering to corporate standards and timelines.

• Ensure accurate and timely completion of documentation, adhering to customer requirements and corporate standards.
• Close files within four working days from action date, ensuring compliance with customer requirements, consignee letter of transmittal standard instructions, and letter of credit requirements.
• Conduct final inspections for accuracy of all bills of lading received for closing.
• Distribute documents to necessary parties within four working days from action date.
• Ensure billings of all closed shipments are completed within four working days from action.
• Prepare and double-check BDP invoices, ensuring all charges are correct.
• Participate in cross-training and learn processes of other team members to ensure coverage of responsibilities during illness, vacation, or peak workload.
• Ensure understanding and adherence to customer requirements and operating standards.
• Document, maintain, and update work processes/procedures as they relate to each customer account.
• Notify team coordinator if needed information is not being provided in time.
• Regular communication with operations and RSC/GSC personnel on obstacles preventing timely bill and close.

• Knowledge of transport-related documents and terms.
• General knowledge of export procedures.
• Knowledge of letters of credit is an advantage.
• Firm knowledge of English.
• Good communication skills, both oral and written.
• Initiative and strong sense of organization to meet customer requirements.
• Good administrative skills and computer literacy.
• Stress-resistant.
• Team player, but also able to work independently.
• Able to work with different cultures.
• Troubleshooting.

Exemption Type: Exempt (Salaried)

Job Requirements: Knowledge of transport-related documents and terms, General knowledge of export procedures, Knowledge of letters of credit is an advantage, Firm knowledge of English, Good communication skills, both oral and written, Initiative and strong sense of organization to meet customer requirements, Good administrative skills and computer literacy, Stress-resistant, Team player, but also able to work independently, Able to work with different cultures, Troubleshooting