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Facilities and Building Coordinator

2 maanden geleden

Leiden, Zuid-Holland, Nederland Cameron Clarke Associates Voltijd
About the Role

Cameron Clarke Associates is seeking a highly organized and detail-oriented Facilities and Building Coordinator to join our team. As a key member of our operations team, you will be responsible for providing administrative support and ensuring the smooth day-to-day operation of our facilities.

Key Responsibilities
  • Administrative Support
    • Provide efficient and professional reception cover at all times, passing and providing basic information (who? where? what? when?)
    • Record all deliveries on a spreadsheet and deliver to the appropriate person.
    • Distribute incoming faxes, including to Field Based personnel.
    • Replace cartridges, refill paper trays.
    • Order all supplies for Ricoh machines.
    • Raise tickets for problems on the machines and follow up.
  • Facilities Management
    • Open requests for building related maintenance issues (heating/air con, plumbing, lighting, doors, etc...) and follow up until complete.
    • Act as a key contact for all supplies orders and ensure stocks are maintained to an adequate level without over ordering and keeping costs to a minimum.
    • Follow the new hire process - Issue of Assets and update records. Ordering new equipment with the approved vendor adhering to the procurement policy.
    • Follow the Exit process - Receive the items from leavers (Mobile, Screen, printer), check if all equipment is in good condition to be re-used and store it.
  • Financial Management
    • Receive and send invoices to Finance for PO or Non-PO invoices with proper gl coding.
    • Financial docs processing like scanning invoices, sending them to appropriate employees, etc.,
    • Ensure that all payments are made on time.
  • HR Support
    • Create and delete entry badges for new employees and those who depart. Keep files up to date.
    • Help Facilities Managers with ad-hoc tasks.
    • Supporting other departments when needed
What We Offer

Cameron Clarke Associates offers a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.