C004105 Principal Assist. RPMO

5 dagen geleden

Vlissingen, Zeeland, Nederland Park Lane Recruitment Voltijd
Deadline Date:  11 March 2025
 
Requirement Title: Principal Assistant RPMO (Resource and Portfolio Management Office)
 
Location:  The Hague, NETHERLANDS
 
Full time on-site:  Yes
 
Not to Exceed: 59 Euro     
 
Total Scope of the request (hours): 1014    
 
Required Start Date:  21-APR-2025
 
Required Security Clearance: NATO Secret
 
Specific Working Conditions:  Standard office workspace
 
Duties and Role:
Portfolio, programme and project support:
  • Provides administrative services to project boards, project assurance teams and quality review meetings;
  • Assists in tracking and reporting the health and status of services, projects, portfolios and programmes including collecting relevant information;
  • Sets up project files, compiles and distributes reports;
  • Provides guidance on project management software, procedures, processes, tools and techniques;
  • Assists project managers in the creation of price proposals and project management plans;
  • Assists project managers in the project closure and archiving process.
Resourcing:
  • Supports managers and teams in resourcing and recruitment activities;
  • Uses recommended tools for planning, scheduling and tracking resourcing activity;
  • Supports resource management and recruitment software, procedures, processes, tools and techniques;
  • Coordinates JISR training requests with NCIA Academy;
  • Monitors resource usage, time accounting, in the JISR Centre portfolio, collects statistics and reports to JISR Centre
Management;
  • Assist in hiring process for contractors.
Business administration:
  • Provides administrative support function to teams and meetings;
  • Sets up files, software systems, on boarding new starters, compiles and distributes reports;
  • Provides guidance on administration software, procedures, processes, tools and techniques;
  • Perform IKM (Information Knowledge Management) duties such as creation and maintenance of the JISR Centre communications plan, communication platforms and relevant content.
Budget Management:
  • Supports the development and the monitoring of a budget for a specific work group or department;
  • Assists in the collection and preparation of required budget information.
Internal Controls:
  • Participates in the testing, review and analysis of existing internal controls;
  • Completes, files and maintains forms used for internal control documentation;
  • Makes recommendations for the enhancement of certain internal controls.
Deputizes for other assistants, if required;
Performs other duties as may be required.
 
Requirements:
  • NATO Secret security clearance
  • Higher vocational training / higher education in a relevant discipline with minimum 3 years post-related experience;
  • MS office proficiency with demonstrated experience of utilizing SharePoint, MS Excel and MS Project;
  • Experience with portfolio management and resource management.
  • Understanding of principles of accounting and finance;
  • Familiarity with project management methodology;
  • Experience in maintaining SharePoint workspace and portals.
Desirable Experience and Education:
  • Experience in ServiceNow and EBA or similar;
  • Prior experience of working in an international environment comprising both military and civilian elements;