Office Assistant

DTN is a global leader providing insights and analytics to our customers to feed, fuel, and protect the world. We help people make critical business decisions that impact the agriculture, oil and gas, trading, and weather industries.

It’s a difference you’ve likely felt without even knowing it. From the food on your plate to the gas in your car to the last flight you took, chances are a DTN customer made it possible. And that’s just for starters. That’s why we say, “When our customers prosper, we all win.”

Job Description:
This is a role for 2 to 3 full days a week (fixed days: Thursday and Friday), whereby working from the office is mandatory given the nature of the role. In occasional circumstances, working from home can be allowed in prior agreement with the Head of House / manager.

What you will be responsible for:

- Handles the day-to-day administrative operations, provides a multiple of tasks to support all departments and staff based out of the Utrecht office
- Answering phones in a timely and polite manner, route calls to the appropriate individual or department as needed, taking detailed and accurate messages when necessary
- Serve as the single-point-of-contact at the office with regards to mail, supplies, parcels and office refreshments such as fruit and drinks
- Arranging non-standard travel bookings and/or changes for management and employees
- Maintaining contacts with our travel agent
- Welcome and provide general support to visitors
- Assists in scheduling meetings and appointments
- Maintaining the office management handbook with all operational procedures, important contact details and work instructions
- Managing the stationery, coffee and cleaning supply stock levels and ordering
- Managing all incoming and outgoing mail
- Resolve office-related malfunctions and respond to employee requests or issues
- Liaise with Courtyard-reception and facility management vendors, including cleaning, catering, mail, coffee and security services
- Maintaining the office condition and arranging necessary repairs
- Manage the issuance and administration of employee access / parking cards in conjunction with HR
- Assist HR and Recruitment in the onboarding process for new hires
- Support and maintain the office operations and procedures
- Assist in making travel arrangements and restaurant bookings
- Occasionally carry out clerical duties such as filing, copying, printing and mailings
- Assist in the planning of in-house or off-site activities, like get togethers, parties, celebrations and conferences
- Keeping the work area clean and neat at all times

What you will bring to the role:

- Experience as Administrative Assistant/Office Assistant.
- Languages: Fluency in English and Dutch. Other languages will be a plus
- Good knowledge of Microsoft Office and agenda planning tools
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in Microsoft Office365 (Excel, Word and Outlook, in particular)
- Hands-on experience with office machines (e.g. binding machines, multifunctional printers).
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- A creative mind with an ability to suggest improvements
- Used to work in an international environment
- First Aiders (BHV) certification

What you can expect from DTN:

- 30 Annual Vacation Days
- Commuting allowance
- Pension contribution
- Hybrid work model + Work from Abroad Policy (30 workdays per year)
- Free access to the gym in our building; once a month office cake moment
- Unlimited access to 13k+ courses via learning platform to support employee career advancement
- Employee Assistance Program (EAP)

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Why DTN?

OUR VISION: To be the independent, trusted source of insights to our customers who feed, protect, and fuel the world.

OUR MISSION: Empower our customers with intelligent and actionable insights that exceed their expectations and enable their success on a daily basis.

OUR VALUES: Customer-Focused, Forward-Thinking, People-Centric, Solution-Oriented

At DTN, we are an equal opportunity employer. Come join us as we help feed, fuel, and protect the world

** DTN is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled