Executive Operations Officer

4 dagen geleden

Leiden, Nederland World Marrow Donor Association Voltijd

**Did you know that just about every 27 seconds, someone in the world is diagnosed with blood cancer? At WMDA, we work to match these patients with life-saving stem cell donors from around the world.**

**Help us find their stem cell donor match as our Executive Operations Officer**

We’re looking for someone who’s not afraid to roll up their sleeves, spot what needs doing, and make it happen. You’re a builder. A doer. Someone who thrives in a fast-paced environment and wants to be at the heart of a growing mission-driven team.

Sound like you? Read on.

**Your Role as a Executive Operations Officer**

You’ll work directly with our CEO and the Non-Executive Council. You’re not just supporting, you’re leading, fixing, improving, and connecting across the WMDA. Your work ensures that the mission runs smoothly, people stay aligned, and ideas turn into action. This is more than just an executive support role: you’ll be a key driver of operational excellence, project execution, and cross-functional collaboration at the heart of a global, mission-driven organisation.

**Strategic Planning & CEO Support**
- Act as a right hand to the CEO, providing strategic and operational support
- Preparing presentations, plans and communication (in English)
- Support grant and reporting timelines
- Carry out ‘any other duties’ assigned by the Non-Executive Council (Raad van Toezicht)
- Manage the CEO’s agenda, international travel, and board coordination

**Business Operations & Compliance**
- Keep contracts, documents, and internal processes compliant and organised
- Improve internal systems and workflows
- Coordinate WMDA-wide initiatives and projects
- Be the first point of contact for operational issues across the WMDA team
- Jump in where needed (e.g, peak load, absences)

**Cross-functional Execution**
- Collaborate on fundraising and due diligence efforts
- Liaise with Corporate Members and key external partners
- Prepare materials for grants, reports and investor documents (pitch decks, reports, etc.)
- Help keep cross-functional projects running smoothly (IT, operations, and WMDA mission pillars)
- Spot issues before they become problems and help solving them
- Organise internal offsites, workshops, and (team) events
- Chair meetings when needed, and make sure things move forward

**What You Bring**

**Experience & Qualifications**
- Bachelor’s degree in business administration or related field
- 3-5 years in executive operations, project management, or business support
- Some knowledge of HR, IT-coordination, compliance or legal/contract management is a plus
- Excellent communication skills in English and Dutch

**Skills & Mindset**
- Strategic, analytical mindset with excellent planning skills
- Proactive, discrete, and highly trustworthy
- Tech-savvy with Microsoft Office and modern collaboration tools
- Strong interpersonal skills and a team-oriented approach
- Motivated by impact and purpose-driven work

**What We Offer**
- A flexible, part-time or full-time position (minimum 32 hours/week)
- A 13th month salary and excellent pension plan
- Hybrid work model & central office near Leiden Central Station
- A highly collaborative and international team culture
- The chance to make global impact through your daily work

**This vacancy is open to people with an EU-work permit only.**
**Please note that acquisition is not appreciated.**

Pay: €1,00 - €10,00 per day

**Language**:

- English (required)
- Dutch (preferred)

Work authorization:

- Netherlands (required)

Work Location: Hybrid remote in 2316 ZL Leiden

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