Team Assistant

**Full-time OR**Part-time (3 days a week)** **About Realty Income** Realty Income (NYSE: O), an S&P 500 company, is a real estate partner to the world's leading companies. Founded in 1969, we invest in diversified commercial real estate and have a portfolio of 15,600 properties in all 50 U.S. states, the Netherlands and six other countries in Europe, with a gross book value $58bn. We are known as "The Monthly Dividend Company®” and have a mission to deliver stockholders dependable monthly dividends that grow over time. Since our founding, we have declared 656 consecutive monthly dividends and are a member of the S&P 500 Dividend Aristocrats® index, having increased our dividend for the last 30 consecutive years. You will be joining one of the largest Real Estate Investment Trusts in the world as we are rapidly expanding into the European markets. The European portfolio has grown significantly, in just five years the portfolio now includes investments of over €11bn, and 483 distinct properties. We will empower you to make this new role your own, as you assist in running our Amsterdam office, establishing and making operational improvements. As you develop and broaden your experience you can take on additional responsibilities and challenges; with dynamic opportunities for career growth as the company expands. **Position Overview**: The Team Assistant is responsible for all administrative duties associated with the Netherlands office. These tasks will range from coordinating group meetings and travel to managing meeting rooms, supplies, mail management, and the landlord relationship. The role will include reception duties as well as taking on the role of emergency response officer (training and qualifications to be provided). In addition, the role will involve becoming the European specialist for invoice management and processing. The Team Assistant handles highly critical, confidential, and sensitive materials and is expected to function professionally and efficiently in all aspects of the position. This position is required to manage multiple tasks and projects with competing priorities and deadlines, screening and prioritizing communications and opportunities from internal and external sources and organizing and maintaining administrative processes. **Key Responsibilities**: **Office Coordination & Reception** - Greet and assist visitors and clients in a professional and courteous manner - Manage meeting rooms, including scheduling, preparation, and upkeep - Serve as primary contact for building management, office vendors, and service providers - Oversee general office upkeep, including ordering and restocking of office and kitchen supplies - Handle incoming and outgoing mail and courier services - Maintain building compliance standards, including facilities safety and cleanliness **Team & Executive Support** - Schedule and coordinate internal and external meetings across time zones - Arrange travel and accommodation for staff and visitors, including itineraries and logistics - Assist with onboarding support for new hires, in partnership with HR and IT - Help coordinate internal events, team meetings, and office celebrations - Support visiting team members from other European or global offices - Serve as a backup to the UK Team Assistant during periods of absence **Operational Support** - Maintain office records and administrative filing systems - Coordinate minor facility-related issues and liaise with vendors for prompt resolution - Participate in company initiatives such as team-building committees or social events - Support the Company with health and safety regulations; act as Emergency Response Officer (BHV certification provided, if not already held) - Performs other duties as assigned. **Knowledge, Skills, and Abilities** **M**ust hav**e**for the role**: - Prior experience supporting a team in a professional industry Fluent in English, with excellent written and verbal communication skills - Excellent written and oral communication - Advanced word processing and spreadsheet skills coupled with experience of managing databases including (data entry, creating simple queries & reports) and completing internet research. - Excellent time management, ability to prioritize tasks from other sources, and make adjustments to complete all tasks - Self-motivated; determined to make improvements - Positive, friendly, and helpful attitude - Strong communication skills, clear, complete, and timely - Team player: willing to offer or seek help, accept, and provide constructive feedback **Desirable but not essential**: - Working knowledge of Dutch (written and spoken) - An emergency response officer certificate, (BHV certificaat) or willingness to obtain **Our Mission & Values** For more than 50 years, Realty Income has been guided by our mission to invest in people and places to deliver dependable monthly dividends that increase over time. We do this by nurturing long-term, meaningful relationships