Office Coordinator

**Pax8**is looking for an empathetic, detail-driven and people-focused **Office Coordinator** to join our Workplace Experiences team, in **Zwolle**on a 6-month maternity cover contract. We're a tech company—but it's our people, and the spaces they share, that truly power our success. While we don't need physical offices to do our work, we believe they're essential to building a winning teamAnd that's where you come in. This office-based role is all about creating a space that inspires connection, collaboration, and joy. You'll be the friendly face and steady hand that keeps our temporary Zwolle office running smoothly—and you'll play a key role in our exciting move back to our newly renovated permanent space later this year. From managing the day-to-day flow to helping orchestrate the return to our refreshed home, you'll be the glue that holds our in-office experience together. If you're someone who thrives on helping others, loves creating meaningful moments, and understands the power of a well-run workplace, this could be your perfect next step. **About Pax8** Pax8 is the technology marketplace of the future, linking partners, vendors, and small to midsized businesses (SMBs) through AI-powered insights and comprehensive product support, giving our Partners for the first time a real choice. With a global partner ecosystem of over 35,000 managed service providers, Pax8 empowers SMBs worldwide by providing software and services that unlock their growth potential and enhance their security. Committed to innovating cloud commerce at scale, Pax8 drives customer acquisition and solution consumption across its entire ecosystem. Our servant leaders put employees first and we are about delivering exceptional employee experience to inspire customer experience. We are Pax8 where our employee experience meets customer experience - come and be "work happy" with us **Your responsibilities will be diverse and impactful**: - Acting as a concierge for visitors and contractors - Managing building access and issuing passes - Organising cultural events and supporting EMEA-wide initiatives - Keeping meeting spaces and supplies in top shape - Liaising with Facilities to resolve building issues - Managing incoming mail and keeping the office guide up to date **More about us**: **Best Companies**:Awarded Number 50 in the UKs Best Companies** **Get a feel for our progress, culture and how we constantly strive to be better and do better below**: Scott Chasin: - Exciting Times - meet our new CEO We win awards for our people's hard work and the positive experiences they have while doing it. For that reason, we are proud to have just been certified as a **'Great Place to Work'**. **You'll thrive in this role if you have...** A genuine interest in creating exceptional workplace experiences, with a focus on front-of-house support, and smooth office operations. People and interpersonal skills - previous admin or office support experience is a big plus. Organisational skills - someone who's highly organised and detail-obsessed, with the ability to juggle multiple tasks and priorities with ease. ️ Confidence in communication and building rapport quickly with colleagues, visitors, and stakeholders - **fluency in Dutch is essential** for this role. Calmness under pressure with an ability to adapt—especially in a fast-paced, ever-changing environment. Knowledge of Zwolle and a passion for making spaces feel welcoming and well-run Residency in this country with a valid right to work **Salary & Benefits** - Monthly gross salary ranging between €2,500 to €2,900** depending on experience**: - 26 days annual holiday + 8% Holiday Allowance - Travel Expenses Reimbursement - Participation company pension plan - Dedicated time for training and personal development - Health & Wellbeing coaching support - Fun and frequent company and team socials - And a lot more... **Designated Office & Working pattern** - Tech set up to support great In-office working - Office space: Zuiderzeelaan 53, 8017 JV Zwolle - Fully office-based - 5 days per week - 08:30 - 17:00 with flexibility required - Full time: 40 hours a week **Pax8 Zwolle Office Environment** - Brand New EMEA HO near the train station in Zwolle - Regular social and community events - Inside Ping Pong and fun breakout areas - Dedicated desks and breakout areas with laptop dock and monitors If you struggle to get "time out" we're happy to accommodate early/late conversations and interview times or if you have any queries you can ring the talent partner managing this role, Dan, on +44 117 457 8923 (No Agencies Please) **What's in it for you?** There's plenty of scope for a talented individual to progress quickly in this opportunity or to other internal options (internal mobility in 2021 was 38%) as we grow and expand. We have our very own internal academy (the Pax8 University) for personal development plus access to Learning & Development specialist trainers and extensive "bor