Events Planner

Organization- Andaz Amsterdam, Prinsengracht
Summary
Let's stir things up a little
Andaz means "personal style" in Hindi, and summarizes what we stand for; guests and colleagues can truly be how they want to be Andaz Amsterdam. Our team is stimulating and surprising our guests with personalized attention and revolutionary craft cocktails and locally sourced spirits, beers and non-alcoholic drinks. The Bar has a buzzing yet intimate atmosphere, with sumptuous sofas; and barrier free and interactive bar counter. Overlooking the prime real estate of Prinsengracht canal, the Bar is ideally situated not only for our hotel guests but also to welcome our local clientele.

Are you ready?
Because we are looking for an
Events Coordinator.
Your MINDSET:

• A team player with a good portion of personality and a love for planning and selling;
• Passionate planner and detailed oriented;
• Enthusiastic and a hands-on mentality;
• A true representative of the company to (potential) clients, the public and other external contacts;
• A true support for our events' clientele during the entire process;
• A true communicator with colleagues and clients alike.

What does the ROLE entail?

• To provide courteous and professional service to our internal customers in other departments
• To develop Event Confirmations creation skills by preparing Event Confirmations for internal functions and menu tastings
• Handling event enquiries and customer requests promptly, in a courteous, efficient and professional manner;
• To provide administrative support for Executives and Managers, including but not limited to creating proposals and GDR's after receiving a Envision activity and typing up menus, place cards and table plans
• Conducting site inspections, when required.
• Handle Event Confirmation and Change Log distribution
• To fully utilize the correct photography and presentation materials when preparing all forms of client presentations
• To take responsibility for your own learning and development
• Complete your initial Personal Learning Plan and take advantage of the numerous learning and development opportunities that are available within Hyatt
• To invest in your own appreciation of taste and style by extensive reading and exposure to trends with other luxury brands and services
• To take responsibility for increasing your knowledge of all aspects of our food and beverage product and service
• To attend (and prepare for) a daily briefing, Event Confirmation meetings and any other meetings as required
• To follow all Hyatt Events Standards when assisting Executives and Managers to prepare proposals and contracts, providing administrative support and creating internal Event Confirmations
• To fully and correctly use Envision
• To maintain complete records of all Letters of Agreement and quotes for the hotel as per Hyatt's Policies & Procedures.

What's in it for YOU?
General Perks:

• An entry to the Hyatt Family, a place where we care for people so they can be their best;
• 12 free nights at Hyatt hotels globally every year and 20% Discounts at our F&B outlets;
• A guest experience in your own city with a complimentary overnight stay, cocktails & dinner for two;
• Travel Allowance, starting from a 5 kilometers travel distance from the hotel.
• Uniform provided and laundry is taken care of in house.
• 25 Vacation days

Wellbeing:
"Our purpose is to care for people so they can be their best – and we believe wellbeing is the ultimate realization of our purpose"

• To support our colleagues mental wellbeing we provide access to "Headspace App" for all employees, free of charge as Hyatt's wellbeing assessment tool "Hyatt Well-Check"
• Social Activities; Team building outings, Sports/wellbeing activities
• Hotel gym access

Development:
"Careers at Hyatt don't have to follow a traditional career ladder or path with one pace and following only one direction. Rather, they can be customized and adapted based an employee's individual circumstances and take the form of a career lattice"

• International working experience with future international transfer happily facilitated.
• Personal development plan, in order to reach your full potential.
• A wide range of development tools through the Hyatt Learning platform for all colleagues; from e-learning to classroom sessions, Hyatt provides different solutions, depending on how you learn best (example: Excel courses, Leadership series etc.).

Diversity:
"Inclusion and diversity are at the core of our purpose and we are deeply involved in actions that create a culture of opportunity for all"

• An International team of over 15 different nationalities
• Focus on Diversity, Equity and Inclusion within our team. Through employee support groups (HyPride & ), workshops and classroom trainings

Qualifications
Your EXPERIENCE:

• At least 1 year experience working in Events or in a Coordinator role, preferably in a Hotel;
• A degree in Hospitality / Tourism, ideally with a focus in Events, or equivalent experience;
• Great language and communication skills in English and (ideally) in Dutch;
• Unafraid of events related administrative tasks, projects and responsibilities;
• A fun, loving and energizing person;
• Committed to delivering a high level of customer service;
• Outstanding organizational and administration skills;
• Aware of proper telephone etiquette and are confident when on the phone;
• Exceptional grooming standards;
• Legally allowed to work in the Netherlands, holding an EU/EEA passport or a valid work permit for the country (we do not assist with Visa / permit applications).

Are
WE
what
YOU
are looking for?
If the answer is
YES
, then please send us your CV and all the reasons why
WE
are what
YOU
are looking for.