Event Marketing Coordinator

4 dagen geleden

Rotterdam, Zuid-Holland, Nederland VSTEP Voltijd
This is what you like to do

As Event Marketing Coordinator, you will play a key role in driving engagement through both in-person and virtual events. You will ensure that every event interaction with our brand, whether online or on-site, reflects our mission and contributes to building trust, thought leadership, and strong commercial relationships. This role blends creative planning, operational coordination, and cross-functional collaboration.

What will you be doing?
In-person Events

  • Support the planning and execution of VSTEP's presence at exhibitions, trade shows, customer meetups, and conferences.
  • Coordinate internal stakeholders and external vendors to deliver a compelling and consistent brand experience.
  • Ensure event execution supports commercial, customer engagement, and thought leadership objectives.
  • Oversee event logistics including booth setup, materials, staff planning, and scheduling.
  • May require travel on non-frequent occasions to support some events.
Virtual Events
  • Support VSTEP participation in third-party digital events such as webinars, podcasts, interviews, and panel discussions.
  • Build and expand VSTEP's own digital event formats such as webinars, podcasts, online showcases, and virtual roundtables.
  • Partner with product, commercial, and marketing colleagues to shape event content and select speakers.
Marketing Collateral Development
  • Drive the design, development and production of marketing collateral including brochures, banners, handouts, and branded presentations.
  • Coordinate with graphic designers and creative agencies to ensure consistency, quality, and readiness across assets.
  • Prepare promotional materials and final print files for events, digital channels, and client-facing distribution.
Analytics and Reporting
  • Track and analyze event performance data including attendance, engagement levels, lead capture, and follow-up outcomes.
  • Create reports and share insights to improve the effectiveness and impact of future events.
Is this you?

You are:

  • Creative, detail-oriented, and audience-focused.
  • Proactive and solution-oriented with the ability to manage multiple priorities.
  • Committed to creating high-quality event experiences that reflect VSTEP's values and mission.
  • Comfortable using webinar tools such as Teams, Webex, webcams, mics, lights, etc.
  • A  clear communicator with strong stakeholder collaboration skills.
  • Located in the Netherlands.
You have:
  • A degree in marketing, communications, or a related field.
  • 2–3 years of experience in a marketing or event coordination role, ideally involving both physical and digital events.
  • Excellent project management and coordination skills. Familiarity with project management tools is a plus.
  • Experience planning events and working with external vendors and logistics providers.
  • Experience coordinating design and production of marketing collaterals.
  • A valid Dutch work permit, which allows you to live and work in the Netherlands.
This is what you want in a job
  • A professional, informal, hybrid work environment based in Rotterdam.
  • Flexibility with your working hours between 07:00 and 19:00 
  • A diverse, international, and supportive team.
  • Opportunities to grow in a fast-evolving tech company.
  • 25 annual holidays/ 200 holiday hours based on a 40-hour contract 
  • Unlimited access to GoodHabitz, learning platform.
  • Keti-Koti on the first of July, as an extra holiday.
  • Competitive salary and benefits, as well as travel compensation 
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