Special Assistant to the Director

Deadline for Applications:

30/11/2025 (midnight The Hague time)

Organizational Unit:

Secretariat of the Assembly of States Parties

Duty Station:

The Hague - NL

Type of Appointment:

Fixed-Term Appointment

Post Number:

T-2377

Minimum Net Annual Salary :

€55,551.00

Contract Duration:

Until 31/12/2025

A roster of suitable candidates may be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Organisational Context

The Secretariat (SASP) provides the Assembly and its Bureau and subsidiary bodies with administrative and technical assistance in the discharge of their functions under the Statute. The Secretariat provides substantive servicing of the Assembly and its subsidiary bodies. The substantive servicing functions include, inter alia, providing legal and substantive secretariat services, such as the provision of documentation, reports and analytical summaries, and supplying advice within the Secretariat on legal and substantive issues relating to the work of the Assembly.

Duties & Responsibilities

Under the direct supervision of the Director of the Secretariat of the Assembly and in close collaboration with the Special Assistant to the Director (P-2), the incumbent will perform the following tasks and responsibilities:

• Assist to plan, organize and coordinate the provision of the technical servicing needs of the Assembly of the States Parties, its Bureau and other subsidiary bodies, as appropriate. The services to be provided, within the respective budget allocation and timelines, include: security, interpretation, badges, catering, hospitality, supplies, information technology, copiers, etc. When sessions take place in The Hague, also serve as a conference room officer, with responsibility for overall management and logistical coordination of the servicing of the plenary meetings;

• Assist to plan and prepare the lists of speakers at ASP thematic plenary sessions, keeping meticulous records ensuring the information of the speakers is correct that speeches are collected and distributed afterwards, as well as posted on the website;

• Support the Director in key administrative and protocol matters, such as those concerning translation and interpretation services; coordinate all requisite steps to ensure that Assembly and its subsidiary bodies have proper protocol in place;

• Oversee and assist in the preparation of media guidelines and accreditation and issuance of badges at Assembly sessions;

• Assist with organizing official trips of the Director and the president of ASP President, when required;

• Draft various correspondence such as notes/letters related to the Secretariat mandate;

• Maintain the archives and files of general information on sessions and meetings and complete various forms concerning meetings;

• Assist with ad-hoc tasks, as required by the Director, such as covering meetings when other colleagues at the professional level are not available or when the workload so requires.

Essential Qualifications

Education:

An advanced University degree in business or public administration, conference management, international relations or other relevant field, is required. A first level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Experience:

A minimum of two (2) years (zero (0) years with an advanced level university degree) of relevant professional experience is required.

Experience in conference servicing in an international organization would be considered an asset.

Knowledge, skills and abilities:

• Excellent interpersonal skills;
• Excellent communication skills;
• Excellent drafting skills; Good analytical skills;
• Excellent planning and organizing skills;
• Professionalism in applying judgment in the context of assignments given;
• Knowledge of office ERP systems (e.g. SAP);
  Ability to establish and maintain effective working relationship with people of different national and cultural backgrounds with respect for diversity.

Knowledge of languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian or Spanish) would be considered an asset.

General Information

Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.2 - ICC-ASP-23-Res.2-ENG) to implement a tenure policy at the Court as of 1 January 2025.

• The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.

• Applicants may check the status of vacancies on ICC E-Recruitment web-site.

• Post to be filled by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.3 - ICC-ASP-23-Res.3-ENG) to introduce a moratorium on the recruitment by the ICC of staff of non-States Parties' nationality.

• In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.

• Applications from female candidates are particularly encouraged.

• The International Criminal Court applies the Inter-Organization Mobility Accord and can support secondment of staff from organizations of the United Nations Common System.