Administrative Support Officer HR

7 dagen geleden

Schiedam, Zuid-Holland, Nederland Saipem Voltijd

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is "One Company "organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructure, Robotics & Industrial Solutions. Always oriented towards technological innovation, the company's purpose is "Engineering for a sustainable future". As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employes about 30,000 people of over 130 nationalities.

Purpose of the position:
you will be part of the HR department, but you will have a wide range of tasks; administrative tasks as well as general services. Your office location will be Schiedam Base.

How can you support us? Here below your responsibilities:
Administration

  • Ensure personnel management and administration activities via an international used tool.
  • Facilitating local training with support of our HR Hub in Italy.
  • Processing of local time registration reports in the absence registration system.
  • Monthly timesheets (check/submission to relevant entity).
  • Ensure the management/recording of attendances/absences of personnel.
  • Drafting letters and documents (based on templates).
  • Ensure the fulfilment of all obligations required for out-of-office assignments business trips (in the home country and abroad).
  • Checking and processing of expense claims.
  • Audit and controls based on international determined standards.

General Services

  • Maintain HRO Procurement Plan (contract/agreement management, invoices, service entries, delivery/work/purchase orders/requests and other relevant SAP activities/documents).
  • Stationary items (monitor/ordering/keeping up to date).
  • Contact person for all items related to maintenance/services/facilities of the building/offices, general services.
  • Monitor and ensure the cleaning of the office (by cleaning company).
  • Invoice verification.
  • Supervision/backup/support of/for all reception activities.
  • Arrange lunches at the office, time to time.

Logistics Coordination

  • Travel administration and reporting (monitoring travel request forms and reporting the travel items periodically etc.);
  • Housing and school management for expats.

Skills And Competencies

  • Important is that you like to work in an international and diverse team.
  • Both excellent command of Dutch and English verbally and in writing.
  • Ability to quickly learn to work with different systems.
  • Good user of Microsoft Office and preferably knowledge of SAP.
  • We appreciate good communication skills, integrity and accountability, team spirit, proactive attitude, flexibility.
  • Problem-solving and conflict resolution mindset.
  • Planning and organizational skills.

What Do We Offer

  • A job in an international team.
  • A market-based salary and payment of 8% holiday allowance.
  • A collective pension scheme and disability insurance fully paid by the employer.
  • A subscription to a fitness club.
  • A contribution of 50% of the additional Dutch health insurance packages with a maximum of Euro 100 a month.
  • Commuting fee based on 0,23 cent per kilometre.
  • A daily allowance for working from home.
  • Hybrid work model, three days at the office, two days from home.

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