Administration and Travel Management Specialist

About the Internet Society Foundation

The Internet Society (ISOC) supports and promotes the development of the Internet as a global technical infrastructure, a resource to enrich people's lives, and a force for good in society. Our work aligns with our goals for the Internet to be open, globally connected, secure, and trustworthy. We seek collaboration with all who share these goals.

The Internet Society Foundation (Foundation) is a non-profit organization that works in concert with the Internet Society. It exists to demonstrate and support the positive difference the Internet can make to people everywhere and promote the development of the Internet as a global technical infrastructure, a resource to enrich people's lives, and a force for good in society.

The Foundation is committed to a culture of diversity and inclusion, where all individuals are valued for their distinct contributions. Our people are the most valuable strengths we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our staff invests in their work represents a significant part of not only our culture, but our reputation and the Foundation's achievements.

About the Position

We are seeking a well-organized, technologically-savvy, self-motivated individual for a Specialist, Administration and Travel Management. The person will handle the travels of the fellows and staff, and coordinate program logistics and events. The ideal candidate would have exceptional coordination skills, travel management expertise, enthusiasm for our mission, and English language proficiency.

Location

Remote

Essential Duties and Responsibilities

• Coordinate and book all transportation, lodging, meeting space, and logistics required for the programs.
• Prepare traveler packets, including event guides, hotel details, flight itineraries, and more.
• Handle logistics and arrangements for the programs' events, meetings, sessions, workshops, and seminars, both online and in-person.
• Manage timely execution of vendor deliverables/obligations.
• Work with team to ensure internal processes are followed through regarding fellows travel, and vendor management.
• Support empowerment team with in-person and online training logistics as needed.
• Assess and improve tools and processes used for managing fellowship programs.
• Manage administrative workloads of 8 fellowship programs
• Other duties as assigned

Desired Qualifications

• At least 2 years of experience in logistics, event management, and arranging travel, transportation and lodging for international travelers.
• Proven ability to develop and maintain relationships with vendors such as travel agencies, hotels and transportation companies.
• Strong organizational and time management skills.
• Outstanding attention to detail.
• Excellent oral and written communications skills (English a must; any additional language a bonus).
• Ability to use existing procedures to solve standard problems, analyze information and standard practices to make judgments.
• Demonstrated capacity to effectively build working relationships with others to achieve goals.
• Ability to collaborate with others at all levels of the organization as well as with external stakeholders.
• Excellent computer literate in standard applications (MS Office suit as a minimum).
• Familiarity with Salesforce, mostly Community, Marketing and Events tools.
• Ability to travel internationally as needed.
• Commitment to the Internet Society's mission, values, and objectives.

What You'll Love About Us

• Make an Impact. We have an exciting vision and mission to bring the internet to everyone
• Great Company Culture. We are a global team and live our values of collaboration, inclusion, respect, people and passion in all of our HR programs including our new recognition program
• Holiday/Vacation. Generous paid time off and paid public holidays.
• Benefits. Based on local in-country guidelines.
• Give back. Get paid to volunteer in your community
• Professional Development and Educational Benefits. Annual company contribution towards professional development or higher education.
• Flexible Work Models. Flexible work-from-home.

Compensation and benefits for this position will be paid in local currency and based on the country and geographic location's local salary and benefits market data for the position. Exact pay will be based on factors including but not limited to relevant qualifications, experience, geographic location, education, business and organizational needs.

The Foundation is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, sexual orientation, color or any other protected class. Compensation and benefit package for this position will be competitively commensurate with the successful applicant's qualifications. Applications will be evaluated until the position has been filled. The list of applicants will not be posted publicly and will be reviewed in confidence by members of the evaluation committee.