HR Assistant

Your mission
Role
The Human Resources (HR) Assistant supports the smooth running of the employee life cycle by providing accurate personnel administration and HR services for War Child Alliance (WCA). The HR Assistant helps maintain HR systems and personnel files, supports onboarding processes, and ensures HR data and documentation are complete and compliant. The HR Assistant provides administrative support to the HR team, managers, and employees.

Team
The HR Assistant is part of the HR team in the People & Culture department and reports to the Director of People and Culture/ HR Advisor. The HR Assistant works closely with the HR Officer and HR Advisor for the global office, and the two HR Advisors for the Africa and Middle East region, as well as the Recruitment Consultant.

Responsibilities
The HR Assistant is responsible for supporting personnel administration, onboarding processes and the maintenance of HR systems and files in an accurate and timely manner. The HR Assistant assists with the execution of HR processes and acts as a first point of contact for employees and managers regarding routine HR queries and systems.

What you will do:
Implement personnel administration, systems and HR policy

• Assist the HR officer in personnel administration, process changes in the workforce and managing personnel files, the personnel information system and other systems. Ensure that the personnel administration is in order and up to date;
• Support the HR Officer and the Recruitment Consultant with onboarding process, including pre-employment and pre-departure checks; ensure all necessary documents and pre-employment checks are completed in line with War Child's recruitment guidelines;
• Ensure GDPR compliance of process of collecting, processing, and storing all employee data.

Providing information and maintaining contacts

• Act as a point of contact and contact person for management and personnel with regards to the various HR systems and ensures the correct functioning;
• Manage the general HR mailbox, answer questions and distribute emails to the right focal points;

Facilitating departmental activities, training and travel insurance

• Support HR Officer and HR Advisors with day-to-day operational support;
• Arrange and invite new employees to join onboarding trainings;
• Ensure all employees traveling for War Child are registered with our insurance providers; support the HR Officer and collaborate with the insurance provider closely for insurance claim and travel insurance certificate;
• Support the HR team with drafting employment-related documentation such as employment statement when needed

Your profile
Experience, Knowledge & Skills
Education / degree

• Relevant education and/or work experience required

Experience

• Relevant administrative HR experience
• Knowledge of employment law; familiarity of Dutch and UK employment law preferred
• Experienced in using and maintaining a HR system; experience with Personio is an advantage.

Knowledge

• Proficient in the employee life cycle, processing and advising on process, procedure and policy.

Skills

• Fluent in English, Dutch preferred
• Exceptional communicator (verbal, written and interpersonal) and culturally sensitive;
• Able to build strong relationships and gain trust and credibility with people inside and outside of the organisation (e.g. insurance provider etc.);
• Exceptional time management with the ability to manage conflicting priorities and demands;

What We Offer

• Location : Netherlands. Preference is given to applicants who reside and have valid working permits. War Child does not offer relocation.
• Duration : 6 months contract - 3 days a week.
• Start Date : Immediately
• Salary range from €2724 - €3387 gross per month, based on 40 hours per week (the exact step determined by the years of relevant working experience)
• Annual leave : 29 vacation days on full time basis (consisting of 26 vacation days plus 3 additional fixed free days, based on 40 hours work week)
• A pension scheme fully paid by War Child
• Reimbursement of your commuter – and working from home allowance
• Laptop to work from any location and monthly mobile phone contribution of € 25
• Pleasant working conditions, good atmosphere, great colleagues and of course the meaningful purpose of our work
• Professional Development: Opportunities for capacity building and growth, both within the role and through War Child's broader network.
• Meaningful Impact: The chance to make a tangible difference in the lives of children and families affected by conflict, contributing to long-term, sustainable change.
• Equal Opportunities: War Child is an inclusive employer committed to diversity and inclusion, respecting all individuals regardless of age, gender, religion, ethnicity, nationality, or physical ability.
• Workplace Culture: War Child is dedicated to fostering a diverse, inclusive, and respectful workplace that prioritizes safety and fairness for all individuals. We strictly prohibit any form of discrimination, harassment, retaliation, or bullying within our organization

Why You Should Apply

• Make a Real Impact: Your work will directly contribute to providing quality education to children who need it most, creating lasting change in their lives.
• Career Growth: Join a dynamic organization that values your professional development and offers opportunities for learning, growth, and innovation.
• Global Reach: Play a key role in scaling a ground-breaking programme that operates in multiple conflict-affected regions around the world.
• Collaborative and Mission-Driven: Work alongside passionate colleagues and partners united in a mission to protect children and help them thrive despite adversity.

How to Apply
Interested and qualified candidates are invited to apply by
November
26
, 2025.
Make sure to upload your English CV (maximum of two pages) and cover letter. . We are reviewing submissions on a rolling basis, so early applications are strongly recommended.

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By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.
War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.
The safety of children and youth is a paramount and essential to War Child's work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.
Disclaimer

• Only applications received via our website are processed.
• If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
• It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

About Us
The War Child Alliance
is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children's wellbeing, education, and self-determination. We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom.

Learn more about War Child and our programmes

Safeguarding and Integrity*
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have
zero tolerance**
for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. All (prospective) employees will be expected to be compliant with and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Integrity & Safeguarding - Home

Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work. You can read our
Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
policy on our website, and if you have any questions about our commitment to
Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
do get in touch: *