Admin Office General specialist, Hoofddorp

About BYD
Our Purpose is to
build a zero-emission future that reconnects humanity with nature.
We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.

About General Manager Office(EU)
We are in charge of the office maintenance, administration and daily operation of our office in the Netherlands, also providing guidance and support to our branch offices all over Europe. With the rapid growth of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About The Role

• We are seeking an experienced and proactive Administrative Specialist to support the National Support Centers (NSC) across Europe. The ideal candidate will have a strong background in administrative management, excellent organizational skills, and the ability to streamline processes to ensure operational efficiency. This role requires fluency in English and familiarity with European office compliance standards.

Main Duties And Responsibilities

• Standardization of Administrative Processes and Compliance Management

• Lead and promote the establishment, implementation, and continuous optimization of administrative management systems, processes, and standards for the NSC region.

• Ensure all NSCs strictly comply with local legal regulations and internal company policies in their administrative operations.

• Conduct regular compliance reviews and risk assessments, and implement improvement measures.

• Daily Operations and Office Management

• Assist countries in managing the end-to-end office leasing process.

• Support countries in the procurement of fixed assets (e.g., office equipment, furniture) and daily consumables (e.g., stationery, beverages), and guide them through the expense payment process.

• Provide administrative support for employee onboarding and offboarding in each country.

• Cross-Department Collaboration and Communication Support

• Serve as an administrative communication bridge between headquarters and each NSC, ensuring accurate and efficient information flow.

• Collaborate closely with Human Resources, Finance, Procurement, IT, and other departments to provide employees with a seamless office environment and administrative support.

• Asset and Administrative Support for Countries Without Established NSCs

• Provide fixed asset management support for countries without established NSCs, including procurement, allocation, inventory, and disposal.

• Assist in handling temporary administrative tasks during the preliminary preparation stages in these countries.

• Perform other duties as assigned by management.

Profile

• 3-5 years of administrative experience, with preference given to candidates with relevant HR or finance work experience.
• Familiar with European office compliance and operational requirements.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Fluent in English (written and spoken), with Chinese or other language skills preferred.
• Ability to multitask and prioritize effectively in a fast-paced environment.

We Offer

• Performance and experience-based competitive remuneration, pension plan;
• 25 holidays + option to purchase 5 extra holidays;
• Commuting allowance when working from Office;
• Department & company-wide teambuilding events;
• An exciting opportunity to be part of the European transition to Zero Emissions transportation and de-carbonization of the economy.

Location:
Hoofddorp, the Netherlands

Type of Employment:
Full-time

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