Human Resources Specialist

The HR Admin & Payroll Specialist will manage the full employee lifecycle from onboarding to offboarding and play a critical role in ensuring compliance with local labour legislation and effective collaboration with employee representative bodies, including the Works Council. This role requires a strong understanding of labour relations, local HR policies, and immigration regulations, particularly within the Netherlands legal context.

You will report directly to the Admin and Payroll Lead and act as a key HR Operations contact for the Netherlands location. You will support regional HR strategies while ensuring consistent and legally sound operational practices locally. This position is offered as a fixed-term contract for a duration of 8 months to provide coverage during a period of maternity leave. An extension of the contract may be considered at a later stage, subject to business needs and mutual agreement.

Responsibilities:

HR Admin & Payroll Operations:

• Administer payroll inputs and ensure accuracy of payroll records in close collaboration with the external payroll provider and local finance team.

• Act as the local coordinator for payroll-related queries, employee data management, and statutory documentation.

• Responsibility in managing vendor relations (insurances, broker, payroll provider)

• Maintain records and produce necessary reports as role requires

• Oversee HR invoice processing for the location

• Oversee in partnership with the TAM SSC the delivery of location specific transactional activities:

• Onboarding process (onboarding employees, Personal Data collection for payroll)

• Mandatory Training, Probationary period closures, Mood Monitoring.

• Absence Management withing TRM & HR systems incl. involvement of Company Doctor (Reporting of Annual Leave, Sickness absence, other leave)

• Employee lifecycle admin (contract amendments; merit and bonus letters/memos, etc.)

• Exit process (Exit confirmations & Offboarding meetings)

• Maintaining personal data records including electronic employee files

• Advise managers on the terms and conditions of employment and share best practice with them.

• Be proactive in continuous improvement activities to ensure that processes are standardised, simplified and automated

• Develop HR policy and procedures to drive performance and mitigate disputes.

• Provide strategic advice on current and existing benefits for employees and managers.

• Drive alignment between HR strategy and business goals.

• Continuously monitor and review HR policies and processes and implement changes where necessary.

• Participate in the implementation of specific projects, procedures and guidelines to help align the workforce with the strategic goals of the organisation.

• Supports the HRBP in communicating organizational culture to employees: onboarding, townhalls, corporate events etc.

• Assesses employee attitudes and tracks trends in employee behaviors: Global Engagement survey; team satisfaction survey, team climate & selective mood monitoring 1-1 meetings (by delivery managers' request).

Labour Relations & Compliance:

• Collaborate with the local HRBP on labor relations matters, offering support to help ensure compliance with employment legislation and regulatory standards.

• Assist the local HRBP in organizing and facilitating consultations with the Works Council regarding organizational changes, policy rollouts, and employment-related issues—ensuring legal requirements are fulfilled and promoting a transparent, cooperative working environment.

• Advise managers and employees on labour law, internal policies, terms of employment, and best practices.

• Maintain up-to-date knowledge of changes in labour law, Work Council mandates, and assess implications for the business.

• Relocation: Assist in application of the 30% ruling application for expats.

Mandatory Skills:

Business English

HR Policies and Procedures

Labor law

Payroll

Stakeholder Management

Mandatory Skills Description:

Professional Experience

• A University degree or professional level, or the equivalent level of attainment gained through 2-5 years of professional experience.

• Experience in labour relations and collaboration with Works Councils is a benefit.

• Strong knowledge of Dutch labour law and HR compliance. In-depth knowledge of HR & Payroll admin processes, practices, and principles.

• A working knowledge of IT/HR systems and MS Office (very good Excel skills).

• Experience in working for a multi-cultural international company.

Core Competencies

• Fluency in Dutch (C1) and English (C1) is a key requirement

• A 'can do' pro-active, solutions-oriented attitude and work ethic

• A resourceful and relentless drive to make things happen, to improve performance and deliver outstanding results through new, innovative, and more effective ways of working

• A talent for simplifying, automating, and standardising processes, to build improved employee experience

• Excellent organizational and time management skills

• A talent for numbers, analytics, financial reporting, and attention to detail and accuracy

• Excellent interpersonal, communication, and presentation skills

• A positive team spirit and attitude

• Competency to build and effectively manage relationships at all levels of the organization, locally, regionally, and globally

• A high level of personal integrity, reflecting respect, open-mindedness, and honesty

Nice-to-Have Skills Description:

Teamplayer, Communication skills, Data Analysis, Collaboration and Stakeholder Management.