Executive Assistant

Your role @ Chanel

We are looking for an experienced Executive Assistant (fulltime) to provide broad and comprehensive support working alongside the Managing Director of Benelux and Scandinavia.

You will be at the heart of Chanel's business in a dynamic and multicultural zone gathering 6 countries (Belgium, Denmark, Luxembourg, Netherlands, Norway, Sweden). You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism and discretion. You will enable the Managing Director to focus on strategic priorities, helping across various dimensions, from time and travels management to supporting governance orchestration or office events. This role is based in Amsterdam.

The Impact You Can Create at Chanel

Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of confidential or critical nature.

Calendar & Priorities Management

• Management of the MD's Outlook calendar and support in the communication and planning of meetings with the different stakeholders internally, externally, and with the region.

• Anticipate and manage priorities, schedule changes and meeting preparations with efficiency and discretion

• Ensure proactive time optimization and clear communication flow

Travel & Logistics (T&E)

• Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.

• Coordinate itineraries for internal visitors and ensure smooth execution

• Track budgets and negotiate with vendors for travel, gifts, and internal events

• Encourage sustainable travel practices where relevant

• Manage Concur claims and related expense processes with accuracy and timeliness

Administrative & Confidential Support

• Draft and edit emails, presentations (including coordination), and internal/external communications

• Handle confidential documents and sensitive information with the utmost discretion

• Maintain and update internal databases and reporting tools

• Preparation of onboarding plans for new arriving direct reporting line team members

Stakeholder & Office Coordination

• Act as the central liaison between the MD and all departments ensuring fluid communication, timely delivery of key messages and developing a good working relationship with other assistants within the European region

• Coordinate external meetings and follow-ups with clients, partners and essential stakeholders for the company.

• Oversee the selection and distribution of corporate gifts and thank-you items

VIP Visits & Event Management

• Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs

• Organize internal events and seminars, liaising with venues, suppliers, and guests

• Ensure alignment with CHANEL's sustainability commitments (local vendors, low-impact practices, waste reduction)

You Are Energized By

Attempting to make work, and life in general, warmer, brighter and easier, for those around you

Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.

Building strong relationships across diverse teams and cultures, acting as a trusted partner and a connector across the Benelux and Scandinavia CODIR

The opportunity to represent the House in every interaction, embodying Chanel's values of discretion, care, and excellence.

Working with autonomy while being part of a collaborative team.

Using your judgement and getting the job done

What You Will Bring

At least 8-10 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or the hospitality sector

An approachable, kind and client-orientated demeanour

Excellent interpersonal and communication skills, with a collaborative mindset

Great attention to detail, exemplary organisation and coordinating skills

Strong sense of discretion, ethics, and professionalism

Fluent in English; French is a plus

Mastery of Microsoft Office, Outlook, SharePoint, and Concur

Strong adaptability, resilience, and composed under pressure

Emotionally intelligent and culturally aware, with a strong team spirit

Fulltime available and living in/around Amsterdam

What Chanel can offer you

The opportunity to work with an inspiring Leader, at the heart of Chanel business, and in a dynamic and multicultural zone.

The breadth of topics, scenarios and people you will be exposed to in this role will help nurture prioritization and bring continuous learning.

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.