Events Manager
3 weken geleden
Are you pro-active, communicative and detail-oriented? Then we are you looking for you
The British Embassy in The Hague is part of a world-wide network, representing British political, economic and consular interests overseas and is seeking to recruit an Events Manager / Social Secretary.
This job is a brilliant opportunity for someone with an interest in event organisation as well as the wider workings of an Embassy. You will support the delivery of the full breadth of the Embassy’s strategy and objectives through its internal and external events at the Residence.
You will sit in the Ambassador’s Outer Office team and work closely with the team at the Residence. You will take a leading role in organising, strategizing, and coordinating Embassy events, as well as working closely with the Ambassador and her Chief of Staff in delivering on the Embassy’s objectives.
This role is an excellent opportunity to apply your skills and experience in high end hospitality to work with the Ambassador and Embassy team on a wide range of projects that underpin the wide range of foreign policy objectives within the Embassy. From the foreign policy team to our defence colleagues, other departments, or external partners – you will liaise with all of them to help them organise brilliant conferences, panel discussions, meetings and dinners.
The successful candidate will be a confident and proactive person, with an understanding of what it takes to organise events and work with external stakeholders. You will need strong organisational skills, the ability to work to tight deadlines, a cooperative team approach, and good interpersonal and communications skills are essential. The job will vary from day to day, so flexibility and being able to prioritise, are essential requirements. If you have experience in organising high end events and an appetite to deploy this experience at the Embassy of a key partner to the Netherlands, then we could be keen to hear from you
Roles and responsibilities:
Event organisation and working with the Residence Team (60%)
Budget management (20%)
- Plan and manage events budget
- Act as the Outer Office Team budget lead, make quarterly budget forecasts and work closely with the Corporate Services team
- Events administration – manage contracts, invoices and payments
- Assist the Residence team in their budget management where required
Private Office Support (20%)
- Work closely with the Ambassador’s Chief of Staff and the Assistant to the Deputy of Head Mission and assist with administration and diary management where needed
- Coordinate the planning of residence events in the Ambassador’s diary
- Provide leave cover for other team members if required
NOTE: Given the nature of the job, we will need to ask you to work out of office hours to attend Embassy and residence events, but we will make sure that you are able to take time off to compensate. The above breakdown of responsibilities is subject to changes in priorities and may evolve over time and in response to changing circumstances. The role exists as part of a team and all staff are expected to be flexible in supporting colleagues, particularly at busy times, with training and development at the heart of our roles. We take the wellbeing and welfare of all our colleagues seriously and you will be part of a close-knit and supportive team.
Essential qualifications, skills and experience 1 • Fluent oral and written communication skills in English (minimum of C1 level for CEFR framework*);• Ability to work quickly and accurately under pressure and to work effectively within a team;
• Excellent customer service and interpersonal skills with solid communication skills to persons at all levels (both internal and external partners);
• Excellent organisational skills, with proven ability to plan and prioritise tasks;
• A proven ability to anticipate and solve problems and pay close attention to detail;
• Ability to manage budgets and report event costs to management team;
• Excellent IT Skills;
• Ability to work flexible hours in support of events hosted at the Residence. Desirable qualifications, skills and experience 1 • Experience in hospitality including high end events and / or formal dining;
• Event or executive organisation experience and be able to undertake a wide range of tasks from creative event design through to detailed delivery;
• Interest in international relations, diplomacy, and the wider objectives of the British Embassy;
• Dutch language skills are desirable;
• Previous Office Management experience. Required behaviours 1 Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 1 12 May 2024 Grade 1 Administrative Officer (AO) Type of Position 1 Full-time, Fixed term, with possibility of renewal Working hours per week 1 36 Region 1 Europe, Eastern Europe & Central Asia Country/Territory 1 Netherlands Location (City) 1 The Hague Type of Post 1 British Embassy Number of vacancies 1 1 Salary Currency 1 EUR Salary 1 €3,578.16 Start Date 1 1 April 2024 Other benefits and conditions of employment 1
The base salary for this position is €3,578.16 gross per month, based on a working week of 36 hours. In addition, an 8% holiday bonus is payable each year.
The successful candidate will initially be offered a 12 months employment contract at Administrative Officer (AO) grade level.
We offer a benefits package including:
• Travel (commuter) allowance
• Working from Home allowance (if applicable)
• Defined contribution Pension Scheme
• Performance related bonus
• Time off in Lieu
• A minimum of 25 days annual leave per year
• UK and Dutch public and privilege holidays
• Access to the FCDO learning & development (L&D) platform
• Annual L&D leave entitlement
• The opportunity to work in an international environment;
Job conditions: The job description is subject to changes and may evolve over time and in response to changing circumstances. The role exists as part of a team and all staff are expected to be flexible in supporting colleagues, particularly at busy times. The British Embassy promotes and demonstrates the core values of Professionalism, Inclusivity, Honesty and Respect in all that we do. We are an equal opportunity employer and all members of the team are expected to treat each other with respect. We value great teamwork and we ask that everyone contributes to create a positive atmosphere at work.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in the Netherlands and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in the Netherlands. The successful candidate will be required to provide a BSN (citizen service number) on their start date and will need to arrange and pay for their own travel and accommodation, as well as any other living costs. The successful candidate will undergo a professional background check. Any job offer is also subject to a successful security clearance check.
Salary/tax conditions: The British Embassy is a tax-withholding agent. The 30% ruling is not applicable to the role. Under the terms of the UK/NL Double Taxation Convention (Article 18 1(b)(ii), UK nationals who move to the Netherlands to take up their new role at the Embassy or who start working at the Embassy with no previous record of working in the Netherlands, will be placed on a tax abated salary if deemed to be eligible for Dutch income tax exemption on their salary. Qualifying staff will have no Dutch income tax levied on their salary and will therefore be paid an abated salary reduced by the applicable tax they would have had to pay if that local liability had existed. A tax abated salary ensures a fair and comparable take home pay. Staff on tax abated salaries cannot claim tax benefits in the Netherlands but they are fully and comprehensively covered for social security and deemed to be resident local staff for all intents and purposes.
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