Project Assistant

3 weken geleden

The Hague, Nederland Organisation for the Prohibition of Chemical Weapons Voltijd

Job Summary

This position is part of the Assistance and Protection Branch (APB) within the International Cooperation and Assistance Division. The objective of the Assistance and Protection Branch is to assist the States Parties in their endeavours to implement the provisions of Article X.

The main objective of the Project Assistant (GS-4) is to provide administrative assistance in the organisation of workshops and seminars, and provide other administrative and secretarial support.

Main Responsibilities

Under the supervision of the Head, Assistance and Protection Branch, the incumbent provides administrative support for projects on the implementation of Article X for State Parties in various regions. Towards this, the follow functions will be undertaken:

1. Prepare documentation for administrative support for the preparation and conduct of courses, workshops and other events, such as:

MOD' s to process contractual obligations, travel request forms. Announce courses, workshops and other events through the Eventus platform. Support technical officers in identifying participants and coordinate with hosting National Authority. Prepare and send out invitation letters. Confirmation of the participants. Liaise with Travel Unit, BFB, Procurement units, amongst others and coordinate/follow up necessary actions.

2. Provide information and logistics regarding arrangements for courses:

Answer questions and requests from participants and delegates. Act as a focal point for information relating to the events conducted by the Branch (Workshops, Seminars, Courses, etc.). Liaise with States Parties in confirming receipt of letters, nominations for event, acceptance letters for participants, send itineraries and all general information related to the event. Follow up with the participants regarding travel arrangements and other logistic information; inform them about the arrangements for courses Use of the event management platform, EVENTUS.

3. Support tracking of budgets for APB events:

Ensure with technical officers responsible for events that obligated budgets are liquidated, disbursements are done and financial regularity on these issues is maintained. Support in the closure of unliquidated obligations at the end of each quarter.

4. Prepare and maintain relevant internal and external correspondence.

5. Provide other office support tasks, such as:

File and archive documents. Provide support with meeting minutes. Arrange meetings with relevant internal and external counterparts.  Develop orientation packages and schedules for new staff members. Update APB activities in the integrated ICA workplans and maintain the list of participants.

6. Perform other duties as required.

Qualifications and Experience

Education

Essential:

High school diploma or equivalent diploma of higher secondary education.

Knowledge and Experience

Essential: 

At least three years of clerical and administrative working experience. Demonstrated experience in a customer-servicing role required.

Desirable:

Previous work experience within an international organisation would be an asset.

Skills and Competencies

Problem-solving skills. Flexibility and willingness to multi-task. Tact, accuracy and discretion. A customer-service orientation. Good drafting skills and knowledge of research tools. Computer literacy, including good working knowledge of MS Office applications. Good interpersonal skills and ability to work harmoniously in a multi-cultural environment.

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

  • Conference & Events Assistant

    1 week geleden

    The Hague, Nederland inSync Staffing Voltijd

    Role Conference & Events Assistant Reference 13030 Profile C003816 - Conference & Events Assistant Duties: Under the direction and supervision of the Section Head On-Site Conferences and Events, the incumbent will perform duties such as the following: Assist and support the Section Head in maintaining the...

  • Administrative Assistant Part-time | English

    6 dagen geleden

    The Hague, Nederland Undutchables Voltijd

    Are you a flexible, tech-savvy individual who thrives in a dynamic start-up environment? Do you enjoy working collaboratively with a team and providing essential support to ensure smooth operations? Are you a flexible, tech-savvy individual who thrives in a dynamic start-up environment? Do you enjoy working collaboratively with a team and providing essential...

  • Special Assistant to the Registrar

    1 maand geleden

    The Hague, Nederland International Criminal Court Voltijd

    Contract Duration: To be confirmed Special Notice: A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months. A Short-Term Appointment does not carry any expectancy, legal or...

  • Administrative Assistant

    2 maanden geleden

    The Hague, Nederland ARHS Voltijd

    Job DescriptionAssisting HR Staff Services in handling various administrative processes related to the employee life cycle across the four main locations.Providing constructive suggestions to improve office procedures and actively contribute to existing organizational structures and procedures to maximize the use of resources and encourage...

  • Assistant Planning and Control Officer

    1 maand geleden

    The Hague, Nederland International Criminal Court Voltijd

    Contract Duration: until 31/12/2024, with possibility of extension Special Notice: Several positions may be available as a result of this recruitment. This position is funded by the contribution of the European Union.  A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided...

  • Senior Technical Assistant A/V

    2 maanden geleden

    The Hague, Nederland International Criminal Court Voltijd

    Contract Duration: For initial appointments, the Court offers a two-year appointment with the possibility of extension. A roster of suitable candidates will be established for this post as a result of this selection process for both fixed-term established and general temporary assistance posts. Subject to the ASP approval of the 2025 budget.  ...

  • Safety, Security and Compliance Coordinator

    6 maanden geleden

    The Hague, Nederland The British School in The Netherlands Voltijd

    Full-time · Central Services (werving vanuit Nederland) Als Safety, Security & Compliance Coordinator ben je mede verantwoordelijk voor de veiligheidsactiviteiten (Safety & Security) in en rondom onze scholen. Samen garandeer je de veiligheid van onze studenten, medewerkers en eigendommen. Je neemt operationeel verantwoordelijkheid technisch gerelateerde...

  • Managementondersteuner Overheid

    4 weken geleden

    The Hague, Nederland Secretary Plus Voltijd

    Wat je gaat doenWil jij werken als assistant bij de politieke en ambtelijke top in Den Haag? Bij Secretary Plus bieden we een unieke samenwerking met verschillende ministeries. Lees snel verder!Als management assistent bij de overheid ben je de onmisbare schakel die ervoor zorgt dat de topfunctionarissen hun taken effectief kunnen uitvoeren. In deze...

  • Managementondersteuner Overheid

    4 weken geleden

    The Hague, Nederland Secretary Plus Voltijd

    Wat je gaat doen Wil jij werken als assistant bij de politieke en ambtelijke top in Den Haag? Bij Secretary Plus bieden we een unieke samenwerking met verschillende ministeries. Lees snel verder! Als management assistent bij de overheid ben je de onmisbare schakel die ervoor zorgt dat de topfunctionarissen hun taken effectief kunnen uitvoeren. In deze...

  • Senior Operations Coordinator

    2 maanden geleden

    The Hague, Nederland Organisation for the Prohibition of Chemical Weapons Voltijd

    Job Summary The Operations and Technology Support Branch (OTSB) plans, coordinates and monitors all OPCW missions. Senior Operations Coordinator serves as focal point for the Inspectorate Mission Plan (IMP) implementation and monitoring, provide inspection situation briefings to management; implements and monitor all inspection and training...

  • Policy, Partnerships, and Funding Intern

    2 maanden geleden

    The Hague, Nederland Mercy Corps Voltijd

    Description INTERNSHIP TITLE: Policy, Partnerships, and Funding Intern INTERN WORKSITE LOCATION: The Hague DATES OF INTERNSHIP:TBC but likelyJanuary to June 2025 (6 months)HOURS PER WEEK:4 days per week (open to full-time)FUNDING AVAILABLE FOR THE INTERNSHIP:€50 - per day DEPARTMENT:Strategic Institutional Partnerships and Mercy Corps...