C003716 Assistant

1 maand geleden

Vlissingen, Nederland Park Lane Recruitment Voltijd
Deadline Date: Tuesday 3 September 2024
 
Requirement: Assistant (Information and Knowledge Management)
 
Location: The Hague, NETHERLANDS
 
Full Time On-Site: Yes
 
Time On-Site: 100%
 
Not to Exceed Rate: 38 EUR
 
Total Scope of the request (hours): 600
 
Required Start Date: 9 October 2024
 
End Contract Date: 31 December 2024
 
Required Security Clearance: NATO SECRET
 
Duties and Role:
  • Act as the Point of Contact for the AirC2 Sharepoint Document Coordination Tool;
  • Format a variety of documents such as letters and technical reports applying Agency templates and standards;
  • Provide guidance and support to AirC2 Centre staff on the effective use of the Sharepoint based Document Coordination Tool, applying the AirC2 Quality Management standards and processes.
  • Drafting of straight forward memoranda, notes and letters;
  • Act as one of the points of contact for the Office of the Director, and deal diplomatically and effectively with a wide variety of activities;
  • Support the Office of the Director with Tasker Tracker assignments allocated to the AirC2 Centre by other Business and Functional areas in the NCI Agency;
  • Act as the functional administrator for action and task management;
  • Support the preparation and execution of meetings: including but not limited to gathering / organising the documents to be screened based on the agendas, providing background information and recording minutes and actions, as directed;
  • Determine, control and maintain the daily information flow at all classification levels within the organizational unit and initiating follow-up actions, as appropriate;
  • Assist staff in following procedures in accordance with NATO and Agency Directives and procedures;
  • Ensure appropriate organization and coordination of visits, symposia and conferences hosted by the organization;
  • Liaise with the staff of the AirC2 Centre and external contacts on issues relating to the Director;
  • Performs other related duties as may be required.
Requirements:
 
Skill, Knowledge & Experience:
  • The candidate must have a currently active NATO SECRET security clearance
  • Higher vocational training in a relevant discipline with 1 year post-related experience; or a secondary educational qualification with 3 years post-related experience;
  • Competent in the use of the internet and personal computer office automation packages to include Microsoft applications including SharePoint;
  • Experience in reviewing, formatting and proof reading of documentation;
  • Competent in the creation and management of collaboration workspace sites for information storage and dissemination;
  • Proven experience in handling large volumes of work in an efficient and timely manner;
  • Excellent command of spoken and written English, with a proven ability to communicate effectively both orally and in writing.
Desirable:
  • Experience in Senior Management/Front Office duties;
  • Experience with Document Management and Archive systems;
  • Experience/ knowledge of NATO domains including NCI Agency, ACO and ACT;
  • Prior experience of working in an international environment comprising both military and civilian elements;
  • Knowledge of NATO responsibilities and organization, including ACO and ACT.