C003716 Assistant

Deadline Date: Tuesday 3 September 2024

Requirement: Assistant (Information and Knowledge Management)

Location: The Hague, NL

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 600

Required Start Date: 9 October 2024

End Contract Date: 31 December 2024

Required Security Clearance: NATO SECRET

Duties and Role:

Act as the Point of Contact for the AirC2 Sharepoint Document Coordination Tool; Format a variety of documents such as letters and technical reports applying Agency templates and standards; Provide guidance and support to AirC2 Centre staff on the effective use of the Sharepoint based Document Coordination Tool, applying the AirC2 Quality Management standards and processes. Drafting of straight forward memoranda, notes and letters; Act as one of the points of contact for the Office of the Director, and deal diplomatically and effectively with a wide variety of activities; Support the Office of the Director with Tasker Tracker assignments allocated to the AirC2 Centre by other Business and Functional areas in the NCI Agency; Act as the functional administrator for action and task management; Support the preparation and execution of meetings: including but not limited to gathering / organising the documents to be screened based on the agendas, providing background information and recording minutes and actions, as directed; Determine, control and maintain the daily information flow at all classification levels within the organizational unit and initiating follow-up actions, as appropriate; Assist staff in following procedures in accordance with NATO and Agency Directives and procedures; Ensure appropriate organization and coordination of visits, symposia and conferences hosted by the organization; Liaise with the staff of the AirC2 Centre and external contacts on issues relating to the Director; Performs other related duties as may be required.

Requirements

Skill, Knowledge & Experience:

The candidate must have a currently active NATO SECRET security clearance Higher vocational training in a relevant discipline with 1 year post-related experience; or a secondary educational qualification with 3 years post-related experience; Competent in the use of the internet and personal computer office automation packages to include Microsoft applications including SharePoint; Experience in reviewing, formatting and proof reading of documentation; Competent in the creation and management of collaboration workspace sites for information storage and dissemination; Proven experience in handling large volumes of work in an efficient and timely manner; Excellent command of spoken and written English, with a proven ability to communicate effectively both orally and in writing.

Desirable:

Experience in Senior Management/Front Office duties; Experience with Document Management and Archive systems; Experience/ knowledge of NATO domains including NCI Agency, ACO and ACT; Prior experience of working in an international environment comprising both military and civilian elements; Knowledge of NATO responsibilities and organization, including ACO and ACT.

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