Corporate Officer
1 week geleden
Officer Corporate Affairs Services
DEPARTMENT: Corporate Affairs Services Department
REPORTS TO: Manager Corporate Affairs Services
JOB SUMMARY
The Officer will work in a team of Corporate Affairs professionals and specifically shall give
support regarding all activities connected, applicable and pertinent to the Corporate Affairs
Services rendered by means of specific Service Contracts to its affiliates.
DUTIES & ESSENTIAL JOB FUNCTIONS/ RESPONSIBILITIES
• Assist in providing all the necessary corporate secretariat services required by the Company
and its Dutch and foreign affiliates and subsidiaries; in particular all corporate secretariat
activity required in connection with board- and shareholders' meetings.
• Assist in the organization of board meetings and shareholders general meetings of affiliates,
subsidiaries, joint ventures and other entities directly controlled and which
includes amongst others, boardroom bookings, ensuring parties to the meetings receive
corporate documents in due time, preparation of Board Resolutions, Shareholders Resolutions,
Board Meeting Minutes, Shareholders Meetings Minutes, internal memoranda and accurate
filing of relevant documents
• Assist in the processes and procedures which are used to grant and revoke Powers of Attorney
to the Company's representatives.
• Assist in the process of incorporation of Dutch companies and registration of local branches
in conformity with local laws.
• Assist in the process of liquidation of Dutch companies and local branches in conformity with
relevant laws.
• Liaising with the corporate secretariat services departments of the affiliated companies or, if
required, performing corporate secretariat services on their behalf
• Updating the data-base of board members of the Company's affiliates.
• Assist the head of the department in reporting to the head offices in Italy respectively.
• Performing all the aforesaid activities in compliance with the directives, policies
and internal regulations, liaising with the corporate secretariat services department.
SKILLS
• Accuracy in drafting legal papers in the English language
• Client-oriented approach
• Very good team player
• Committed to respect deadlines
• Knowledge of legal Dutch and English will be an advantage
Requirements
• Bachelor, Law School or Political Science
• Working experience of 1 to 3 years as assistant or paralegal within a corporate
affairs/legal department or legal or civil law notary firm
• English (Fluent) is required and a good understanding of other European languages
(Dutch, French, German, Italian or Spanish) will be an advantage
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