Personal Assistant to the Managing Director

1 week geleden

Rotterdam, Zuid-Holland, Nederland Hapag-Lloyd AG Voltijd


Personal Assistant to the Managing Director

Personal Assistant to the Managing Director
  • Full Time
  • Rotterdam, Netherlands
  • With Professional Experience
  • 5/1/24

About Hapag-Lloyd
With a fleet of 264 modern container ships and a total transport capacity of 2.0 million TEU, Hapag-Lloyd is one of the world's leading liner shipping companies. In the Liner Shipping segment, the Company has around 13,500 employees and 400 offices in 135 countries. Hapag-Lloyd has a container capacity of 2.9 million TEU – including one of the largest and most modern fleets of reefer containers. A total of 113 liner services worldwide ensure fast and reliable connections between more than 600 ports across the world. In the Terminal & Infrastructure segment, Hapag-Lloyd has stakes in 20 terminals in Europe, Latin America, the United States, India, and North Africa. The roughly 2,600 employees assigned to the Terminal & Infrastructure segment handle terminal-related activities and provide complementary logistics services at selected locations.

About the position

In this role you will be the "right-hand person" of the Managing Director of Hapag-Lloyd Benelux, based in Rotterdam. As Personal Assistant you will handle a diverse range of tasks and you ensure that everything runs smoothly. You are able to prioritize and to maintain a very good overview of your work and what has to be done. In this role you must be very proactive and possessing excellent interpersonal and organizational skills.

Your responsibilities

  • Prepare / create presentations, agendas and other materials for meetings, customer visits, events, (guest) lectures;
  • Follow up on action items of the meetings;
  • Support the MD with his daily administrative, organizational and operational tasks;
  • Coordinate all aspects of meetings (e.g. creating and sending invitations, taking minutes, booking of rooms, arrange the catering);
  • Handle incoming calls and mails, responding to inquiries or directing them to the appropriate person;
  • Communicate professionally and effectively with external (senior level) contacts;
  • Keep an overview of and handle a complex calendar;
  • Organize domestic and international travel and accommodation;
  • Ensure expenses are completed and sent timely to our finance-department;
  • Support with ad-hoc tasks for our Management Team when the need arises;
  • Prepare and distribute communication material for the MD, together with our communication specialist.

Your profile

  • You have strong communication skills across different levels;
  • Knowledge about the shipment industry or the willingness and ability to learn quickly about it;
  • High degree of maturity and professionalism;
  • Proven track record and experience of high performance as PA in a regional or global organization;
  • Possessing excellent knowledge in Microsoft applications including Word, Outlook, Excel and PowerPoint;
  • Well organized and able to prioritize tasks of high complexity;
  • Able to build relationships across different levels in- and outside the organization;
  • Representative;
  • Cultural aware;
  • Trustworthy and discrete;
  • Flexible;
  • Bachelor's or Master's degree preferred;
  • Excellent command of both the Dutch and English language;
  • Eligible to work in the Netherlands.

What we offer

  • Excellent benefits package;
  • A pleasant and inclusive work environment.

We Care. We Move. We Deliver.

At Hapag-Lloyd, we strive to create an inclusive environment where all people, regardless of their background, can thrive and contribute to our success. We encourage applicants from all walks of life to apply for our open positions, thus creating diversity and equal opportunities in the workplace and promoting inclusion

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