Management & Facilities Assistant
3 weken geleden
At Beiersdorf, we want to help people feel good about their skin – and our commitment goes far beyond caring for skin. For 140 years, we have developed innovative skin and body care products for well-known brands such as NIVEA, Eucerin, La Prairie, Hansaplast, and Labello. We act according to our purpose, WE CARE BEYOND SKIN, and take responsibility for our consumers, our employees, the environment and society.
Behind every brand, every product and every accomplishment are our more than 20,000 employees. It is for them that we live a culture of inclusion, respect and trust that is strongly aligned with our values – CARE, COURAGE, SIMPLICITY and TRUST. We embrace diversity by valuing the uniqueness of each individual and being committed to equal opportunities for all.
Are you ready to take on a dynamic role in an international environment? Beiersdorf, a global leading company with approximately 100 dedicated employees in The Netherlands, is seeking a Management and Facilities Assistant for a full-time position (40 hours/week). This opportunity starts with a limited contract for one year, with the potential to become a permanent position.
Your Role
As the Management and Facilities Assistant, you'll be the backbone of our team ensuring seamless organization and connection across our vibrant workplace. While providing management assistance to our country manager and management team and taking care of professional office administration, you will report directly to the HR Manager BNL and become an integral part of our HR team in the Netherlands. Our team includes an HR Business Partner NL, an HR Specialist BNL, a Payroll & Compensation & Benefits Specialist, and a Facilities & Prevention Officer.
Office Administration:
• Provide administrative support to the country manager and management team, including calendar management, travel arrangements, and meeting coordination
• Assist in organizing company meetings and events, e.g. townhall and HQ visits, ensuring coordination, logistical arrangements and catering
• Prepare and distribute internal communications as required
• Provide support in language checking and formatting larger documents for the Management Team
• Maintain accurate records and documentation related to management activities and IT systems from our departments.
Facilities Support:
• On-site facility support in the absence of the Facility & Prevention Officer: maintain kitchen and grocery orders, overseeing office facilities maintenance, fetch mail and parcels from the building's mail room, create purchase orders and answer as reception front desk (telephone, e-mail)
• Monitor and manage office supplies, ensuring adequate stock levels and cost-effectiveness
• Coordinate with external vendors
HR Support:
• General assistance, e.g. recruitment interview logistics, room bookings for trainings, standard communications and reports in preparation for management meetings as required
• Schedule Works Council (OVV) meetings, prepare agendas and facilitate necessary arrangements.
• Minimum MBO4, HBO bachelor or equivalent experience
• Minimum 3 years of work experience as management/executive assistant, preferably in an international corporate environment
• Work experience in facility management is an advantage
• Full language proficiency in Dutch and English
• Full proficiency in Microsoft Office 365, e.g. MS Teams and MS Sharepoint
• Strong organizational and multitasking abilities, with excellent attention to detail
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels
• Ability to work independently and collaboratively in a fast-paced environment
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously
• Is committed, shows initiative and takes responsibility
• Ability to be present at the office every day, with possibility to work incidentally from home when required.
Got exited?
We would love to get to know you and look forward to receiving your application
We kindly ask you to include only information and data in your documents which are relevant for the assessment of your application (e.g. CV, salary expectation, relevant references and certificates) and encourage you to upload your CV without a picture. We embrace Diversity and Inclusion and are committed to providing equal opportunities to all of our applicants - regardless of race, gender, age, religion and beliefs, sexual orientation and gender identity, disability, cultural, ethnic or national origins.
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Management & Facilities Assistant
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