Document Controller

"Rönesans Holding is among the signatories of the UN Global Compact, which calls on companies to align their strategies and operations with the principles of universal human rights, labor, environment, anti-corruption, and adopts principles based on universally accepted statements within the framework of the United Nations Global Compact.

Rönesans Holding is an employer that aims to ensure equality in human resources practices by observing transparent and ethical values without compromising its main principles of honesty, competitiveness and innovation. All applications are evaluated according to equal opportunity regardless of gender, language, religion, race and ethnicity. Discrimination cannot be tolerated."

We are seeking a team member to work as a "Document Controller" at Ballast Nedam International Projects for the Saba Black Rock Harbor Project, located in the Caribbean , with the following qualifications.

QUALIFICATIONS:

• Minimum 5-7 years of experience in marine or industrial projects.
• To graduate from the relevant departments or associate programs of universities.
• Proficient in English language ( Spoken and written)
• The candidate must have a practical, flexible attitude willing to communicate and cooperate with all levels of the project team, subcontractor and client representatives.

JOB DESCRIPTION:

• Follow all document control processes, including technical documents, drawings, and commercial correspondence, in accordance with procedures.
• Work in coordination with engineering and design units to develop and implement an Electronic Document Management System in the project. (system-based and/or manual)
• Enter data related to documents into the system, ensure their audits, control their currency, and store them securely.
• Ensure that current and approved documents, controlled copies of drawings, are delivered accurately and timely to employees, subcontractors, and suppliers.
• Monitor the distribution processes of approved documents and drawings, ensuring the continuity of updated records.
• Store documents and drawings in the document control office without damage, in an easily traceable and secure manner. Organize the receipt of these documents at the end of the project in accordance with the "Archive Management Procedure" and support relevant departments in the process.
• Prepare process and status analysis reports, and ensure the tracking of documents in accordance with the central/project numbering system.
• Ensure compliance with the company's information management policies, procedures, rules, and standards.
• Present information, reports, and developments related to the processes within the scope of duties to the manager, and report encountered problems.
• Carry out all activities under responsibility in line with the unit's predicted targets, strategies, and policies.
• Perform similar tasks assigned by the supervisor.
• Prepare information, documents, and reports requested by audit units within the scope of the activities of the department to which they are affiliated.
• Ensure effective coordination and collaboration with document control teams in projects.
• Ensure that project document control activities proceed in accordance with existing procedures and the numbering system.
• Prepare training materials (presentations, videos, etc.) related to the Document Management System(s) used in projects and provide training to relevant personnel.
• Perform "site inspections" on a monthly basis at the site where activities are carried out.
• Manage non-conformities identified in internal and external audits related to the Document Control Center in the project, ensure the implementation of necessary corrective and preventive actions, and monitor the closure of non-conformities.