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Conference Coordinator
4 weken geleden
**Hybrid**:from home and our office at Amsterdam Central station
**Full-time**:based on 37.5 hours per week
**Salary**: between 49.700 - 54.400 EUR plus excellent secondary benefits (see below)
**Important**: you should be living in the Netherlands
We are looking for an enthusiastic Conference Coordinator (Events Organiser) to help set a high standard for our events. You will be organising and supporting events such as RIPE meetings, regional meetings, government roundtables, hackathons, lunches and online webinars. These events take place across RIPE NCC’s service region: Europe, the Middle East and parts of Central Asia. We aim to deliver unforgettable events for attendees and build on our relationships with our members and the technical Internet community. You will be a part of a diverse, and ambitious team of three. You will report to the Community Development Manager. The position is based in Amsterdam but you will spend about 10% of your time travelling (roughly once per quarter).
**In this role, you will**:
- Participate in the** yearly conference planning**, prepare the event budget, monitor expenditures and ensure proper invoicing and accounting
- ** Liaise with meeting hosts**, Programme Committee, Working Group Chairs, speakers, internal and external stakeholders
- ** Scout and secure hotel** and social venues
- ** Negotiate contracts** **with venues** and various suppliers (AV, translations, shipping)
- Generate meeting announcements and keep the conference calendar and web pages up to date
- Coordinate and** ship support material and equipment** and facilitate meeting related requests such as visa invitation letters, and special needs
- Identify and contact potential and existing sponsors and** negotiate sponsorship deals**
- ** Coordinate the staff involvement** and post-event follow-up, reporting and evaluation of the meeting
- Identifying opportunities to improve the sustainability of our events and implement new practices that align with our values.
***What we expect from you**:
- Minimum three years experience in a role of organising events of 500+ attendees
- Bachelor’s degree in **Events Management,** Hospitality or any other related field
- Excellent planning, **project management, budgeting and organisation skills**
- Be **proactive, outgoing,** and comfortable with negotiating and approaching people
- Be willing to travel frequently and able to** work independently**
- Familiar with working in and adapting to different cultural environments
- Ability to work on **4-5 events in parallel**
**It would nice if you have**:
- Experience organising online events is a plus
- An affinity with the Internet Industry is a plus
**What you can expect from us**:
- A modern, flexible and informal work environment with an emphasis on a healthy work/life balance
- Flexible work-from-home policy, so you can arrange your weekly office and 'working from home' days in a way that works for you. Working from abroad for a number of days per year is also possible
- An annual salary up to EUR (before tax). This includes the standard 8% annual “holiday pay”.
- Excellent secondary benefits: 5% end-of-year allowance, annual budgets for health, transportation and technology purposes, non-contributory pension scheme, paid parental leave, top-tier health insurance coverage for you and your family and 33 vacation days (full-time 37.5 hours)
- A generous training budget each year that can be used for professional development
- An in-house free barista providing healthy varied lunches on Tuesdays and Wednesdays and nice breakfasts on Thursdays, plus regularly office drinks.
**About the RIPE NCC**
The RIPE NCC is a not-for-profit organisation founded on the belief that the Internet should be governed openly, transparently and together with the wider Internet community. We are one of the oldest Internet organisations in Europe and are proud of our legacy.
Our strength is our staff. We bring together more than 180 people from over 40 countries in our modern, vibrant office in the east wing of Amsterdam Central Station. Currently, we have a hybrid way of working and allow our staff to work from their homes and the office. Our official working language is English, but our colleagues speak more than 30 languages.
Our backgrounds are diverse, but our goal is the same: we work for the good of the Internet. Will you join us?
***How to apply**
If interested, please click the ‘Apply’ button and submit your CV and cover letter in English. Adding a cover letter is highly important and appreciated, our team read them carefully.
