Regional Assistant

4 weken geleden

Amsterdam, Nederland Boehringer Ingelheim B.V. Voltijd

**WHO ARE WE?**:
ROPU MIDI is a Regional Operating Unit that covers all local Human Pharma and Animal Health Operating Units across Belgium, Denmark, Norway, Finland, Greece, Portugal, Sweden, and The Netherlands. MIDI has a multicultural and diverse work environment. More than 1.800 employees are striving to work together to improve lives for patients and animals in our region.

**THE OPPORTUNITY**:
Are you experienced in managing and coordinating projects, adept at handling various systems, and working seamlessly with diverse team members? Do you possess excellent communication and project management skills? Are you a proactive individual with a winning attitude? If so, we invite you to join our dynamic and fun Human Pharma team in Amsterdam

In this role, you will be responsible for supporting and handling complicated, sometimes confidential, and administrative activities to relieve a local/global organizational unit (manager and employees).

**This position is based in Amsterdam and reports directly to the Head of Human Pharma MIDI.**

A career at Boehringer Ingelheim enables you to work in a team environment, where you’ll have access to the latest tools and technology to work more efficiently and make a difference

**YOUR KEY RESPONSIBILITIES**:

- Complex calendar management with own decision-making competence.
- Travel management - booking business trips & contributing to the planning and monitoring of various budgets (i.e. personnel, travel) and its controlling.
- Ensuring the flow of targeted communication on mostly organizational, administrative & personal matters (i.e. create & send newsletters/announcements).
- Ordering of materials & (work) equipment as well as shipping of documents and materials in compliance with regulatory requirements.
- Organization/ facilitation of (complex) meetings, including content management (internal, local BI participants), taking care of agenda, hotel booking, logistics, dinner, flight transfers, request quotations, in case of F2F events hands on work to prepare location/welcome colleagues etc.
- Support handling of remote meetings via MS teams using chat rooms, whiteboard, including minute taking for important meetings.
- Working with different systems to create POs (via WeBuy), create vendors (via MDM), following up on Open PO’s numbers with budget responsible, in particular supporting invoicing process, managing access rights, archiving etc. for the functions (Records Retention and cleansing).Perform diverse and administrative tasks to support the team (i.e. document management, contract management coordination, compliance and PMO activities, etc.)

**WHAT YOU SHOULD BRING TO THE TEAM**:

- Bachelor’s Degree in Business Administration or similar working experience.
- **Minimum 5 years of experience in an assistant role or similar (e.g., organizing events, coordinate projects between multiple parties, experience on financial tasks, etc.).**:

- **Excellent command of the English language.**:

- Experience in operational planning and in an international environment.
- Experience/training in project management.
- **Attention to detail and accuracy.**:

- **Strong communication skills**:you are outspoken, cooperative, able to work with people and not afraid to challenge others if it comes to get things done
- Flexible, agile and able to deliver efficient and effective support in a continuously changing environment.
- Ability to prioritize & resilient.Service oriented mindset: helping and supporting colleagues is a big part of this role. With your positive and warm mindset, you create a good spirit around the office.

**WHAT WILL YOU GET IN RETURN?**:
Next to working in a Global Top Employer certified company that offers you the opportunity to develop and challenge yourself while learning from a fast-paced environment of our European MIDI region:

- Be part of a wellbeing-oriented organization (Premium access to Headspace, OpenUP and ongoing support and initiatives related to ways of working to help our employees to stay healthy and constantly improve the physical, emotional, mental, and spiritual well-being)
- A competitive salary range based on seniority and skills (plus annual bonus, 8% holiday pay and a company pension scheme)
- Green mobility package where you get compensated even for cycling to the office - which is an inspiring, sustainable (platinum-certified) building
- Hybrid workplace model - flexibility to work from home within the respective country and the office and 31 vacation days to re-energizeA very diverse team (currently over 50 nationalities) that enjoys fun activities and celebrations (e.g., Team events, Christmas Party) and values a respectful working atmosphere

**What’s next?**:
**DIVERSITY & INCLUSION**:
At Boehringer Ingelheim we share the opinion that **diversity and inclusion **is essential for the growth of our business and that our strengths and competitive advantage are also the result of the diversity of our company - di

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