Secretary / Administrative Assistant

4 maanden geleden

Noordwijk, Nederland ATG Europe Voltijd

Organization of room and resources for meetings and/or events falling under the responsibility of the Unit(s). This includes the organization of logistics for meetings with internal and external stakeholders (e.g. delegations, industry);
- Dealing with incoming telephone calls and information requests;
- Analysis of incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
- Provision of various logistic support to the Unit;
- Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training;
- Handling arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel;
- Ordering of office supplies and maintenance of stationary;
- Maintenance and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit;
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading;
- Completed secondary education and professional training in administrative and/or clerical support;
- At least 2 years of relevant work experience;
- Highly proficient with office automation tools, in particular Microsoft Office package;
- Knowledge of SharePoint is an asset;
- Team-oriented experience is a must (position will support 2 managers and their respective teams + ad hoc tasks to a 3rd one when needed);
- Familiarity with ESA working environment in a similar position is an asset;
- Fluency in English, both written and spoken; knowledge of another official ESA language is an asset;
- Knowledge of the Dutch language is an asset.

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