Administrative Assistant

4 maanden geleden

Noordwijk, Nederland CS Group Voltijd

Full-time
- Department: Project Management

**Company Description**:

- HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration.As part of the Thermal Division, you will have the following responsibilities:

- Administrative support for organisation of technical events (workshops / conferences) and support for the Division documentation management;
- Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training;
- Dealing with incoming telephone calls and information requests;
- Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
- Provision of various logistic support to the Unit;
- Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) of Unit personnel;
- Ordering of office supplies and maintenance of stationary;
- Room and resources bookings for meetings and/or events falling under the
responsibility of the Unit;
- Administration and handling of shipment of goods and express mail;
- Tasks related to documentation management, distribution/registration of mail and
documents;
- Organization of agenda and of meetings;
- Maintaining documents libraries for the Unit, including maintenance of change log,
distribution lists, issue information notes to concerned users;
- Maintaining and following up actions lists for the Unit and taken minutes of
coordination meetings for the Unit;
- Participation to organisation of events (e.g., workshops, conferences) as required.

In addition to the above, the following tasks may be included:

- Support to the Project Review Process;
distribution of information material;
- ESA site administration: including periodical update of site schedule, updating and distribution of the site telephone list;
- Participation to the preparation and the publication of internal and external documents, including editing and proofreading;

**Qualifications**:
You will have the following qualifications and relevant experience:

- Minimum Secondary Education;
- High degree of flexibility and self-motivation to work in a fast-paced environment with good organization, strategic planning, discipline and independence;
- Management skill to manage and mitigate short-term logístical problems;
- Responsible, discrete, dependable, reliable;
- Highly proficient in Office365 (incl. Word, Excel, SharePoint, Outlook) and other personal computer software (a good knowledge of InDesign & Photoshop, or equivalent software is an advantage);
- Experience of SharePoint systems;
- Good intrapersonal and communication skills;
- Ability to work quickly and cope with deadlines, short-term reorganization, pressure and work in a diverse team;
- Ability to establish and maintain effective relationships within ESA across establishments, and with external organizations;
- Fluency in English is mandatory; knowledge of another European language is an advantage

**Additional Information**:
This job is located in **Noordwijk**.
- An exciting and dynamic international working environment awaits you_

  • Administrative Assistant

    3 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HE Space.Key Responsibilities:Coordinate meetings and agendas for senior staff members, ensuring seamless communication and coordination.Take minutes of meetings and follow up on action items to ensure timely completion.Manage...

  • Administrative Assistant

    1 dag geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    Job Title: Secretary/Administrative AssistantSerco is a leading provider of space services, and we are seeking a skilled Secretary/Administrative Assistant to join our team at the European Space Agency's European Space Research and Technology Centre (ESTEC) in the Netherlands.Job Summary:We are looking for a highly organized and detail-oriented individual to...

  • EOP Administrative Assistant

    5 uur geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    About the RoleSerco is seeking an experienced Administrative Assistant to join our team at the European Space Research and Technology Centre (ESTEC) in the Netherlands. As a key member of our Business Unit Controlling Office and Project Management Support Offices, you will provide essential administrative support to our teams, ensuring the smooth operation...

  • EOP Administrative Assistant

    3 dagen geleden

    Noordwijk, Nederland Serco Voltijd

    Package Description What we offer if you join our amazing team: Flexible working policy (hybrid working) Comprehensive and competitive benefits plan A range of wellness activities and employee assistance programs Casual dress code Job Introduction Serco  is a leading Space Services Provider with thousands of skilled resources that...

  • Eop Administrative Assistant

    4 maanden geleden

    Noordwijk, Nederland Serco Europe Voltijd

    Job Introduction We are seeking an **Administrative Assistant **to work on our Customers Site (ESA-ESTEC) in the Netherlands. You will support the Business Unit Controlling Office and the Project Management Support Offices in the Directorate of Earth Observation Programmes (D/EOP). The overall goal of the service is to perform an overall support service to...

  • EOP Administrative Assistant

    1 dag geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    About the RoleSerco is seeking an experienced Administrative Assistant to join our team at the European Space Research and Technology Centre (ESTEC) in the Netherlands. As an Administrative Assistant, you will provide essential support to the Business Unit Controlling Office and the Project Management Support Offices in the Directorate of Earth Observation...

  • Administrative Assistant

    1 dag geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionAs an Administrative Assistant at HE Space, you will play a vital role in ensuring the smooth operation of our department. Your primary responsibilities will include:Key ResponsibilitiesOrganizing agendas and meetings for senior staff members, coordinating with them to ensure seamless execution.Taking minutes of meetings as required,...

  • Secretary/Administrative Assistant

    1 maand geleden

    Noordwijk, Nederland Serco Voltijd

    Package Description What we offer if you join our amazing team: Flexible working policy (hybrid working) Comprehensive and competitive benefits plan A range of wellness activities and employee assistance programs Casual dress code Job Introduction Serco is a leading Space Services Provider with thousands of skilled resources that have...

  • Secretary/administrative Assistant

    3 maanden geleden

    Noordwijk, Nederland Serco Europe Voltijd

    Job Introduction Are you ready to be the right hand to space exploration? We're looking for a** Secretary/Administrative Assistant **to join our team at the** ESA-ESTEC** site in the **Netherlands**. This is your chance to be part of one of the world's most prestigious space agencies. If you're eager to dive into the exciting world of space and be a crucial...

  • Eop Administrative Assistant

    2 dagen geleden

    Noordwijk, Nederland Serco Europe Voltijd

    Job Introduction We are seeking an **Administrative Assistant **to work on our Customers Site (ESA-ESTEC) in the Netherlands. You will support the Business Unit Controlling Office and the Project Management Support Offices in the Directorate of Earth Observation Programmes (D/EOP). The overall goal of the service is to perform an overall support service to...

  • Administrative Assistant

    2 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    Job Title: Administrative AssistantJob Summary:We are seeking an experienced Administrative Assistant to support our Business Unit Controlling Office and Project Management Support Offices in the Directorate of Earth Observation Programmes (D/EOP) at ESA-ESTEC in the Netherlands.Main Responsibilities:Organize calendars for project teams and arrange internal...

  • Administrative Coordinator

    3 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantAbout the RoleWe are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. As a key member of the Budget and Control Division, you will be responsible for providing administrative support to Unit personnel, analyzing correspondence, and managing...

  • Administrative Support Specialist

    1 week geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly organized and detail-oriented Secretary/Administrative Assistant to provide administrative support to our team at HE Space.Key ResponsibilitiesProvide day-to-day administrative support to our team, including business travel arrangements, leave management, and coordination of...

  • Secretary/administrative Assistant

    3 maanden geleden

    Noordwijk, Nederland Serco Europe Voltijd

    Job Introduction Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco has more than 40 years of experience supporting the space sector and providing services for all stages of our...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to the department head,...

  • Administrative Coordinator

    4 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HE Space. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our office and providing exceptional service to our team members and stakeholders.Key...

  • Administrative Coordinator

    1 week geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HE Space. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our office and providing exceptional service to our team members and stakeholders.Key...

  • Administrative Coordinator

    1 dag geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantAbout the RoleWe are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. As a key member of the Budget and Control Division, you will provide administrative support to Unit personnel, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    1 dag geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    3 dagen geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide secretarial and...