Administrative Coordinator

2 dagen geleden

NoordwijkBinnen, Zuid-Holland, Nederland Serco Europe Voltijd
Job Title: Secretary/Administrative Assistant

Job Introduction

Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA. Serco offers space capability across the full space lifecycle from satellite testing to Launch services, LEOP to spacecraft operations, space surveillance to data management, and supporting downstream application development. With over 55 years history in the space sector Serco is well placed to contribute to National strategies and New Space ventures who want to scale their businesses/organizations with skilled talent.

We are seeking a skilled Secretary/Administrative Assistant to work on our Customers Site (ESA-ESTEC) in the Netherlands. This is a fantastic opportunity to get into one of the most sought-after space agencies in the world. Please note that this is a fixed-term contract.

Main Responsibilities

  • Organizing the schedule of the Head of the Estates and Facilities Management Division, arranging appointments, meetings, visits, and missions.
  • Editing (in English) documents, memos, and presentations, and drafting memos, letters, intranet communications, and emails.
  • Taking minutes of meetings and tracking the progress of actions.
  • Collecting input from the 3 sections of the division and preparing reports.
  • Composing and typing correspondence, documents, and spreadsheets using office automation tools.
  • Arranging missions for division staff.
  • Managing leave data (vacation, sick leave, etc.) for divisional staff and entering details in the SAP system, as well as recording the leave of contractor staff.
  • Maintaining a filing system in support of the various activities of the Estates and Facilities Management Division.
  • Coordinating and following up on deadlines in liaison with the Department's secretary.
  • Supporting the organization of divisional meetings and events.
  • Managing stationary orders and related invoice control.


Successful Candidate

Do you think you are the person we are looking for? See below what experience or knowledge you should bring:


  • Ideally, the candidate should have completed vocational education in the secretarial domain.
  • 2 years of relevant experience.
  • Secondary education with proven skills in administrative and/or secretarial activities.
  • He/she must be highly proficient in the use of Microsoft Office software.
  • Proficiency in ESA IT tools is an asset.
  • Knowledge of SAP tool can be considered an asset.
  • The candidate is expected to demonstrate excellent organizational skills and maintain pleasant working relationships in an international environment, even under high pressure.
  • Proficiency in the English language, both written and spoken, is the official requirement for this position.
  • Knowledge of the French language is considered an asset, and while Dutch is not required, it can also be considered an asset.
  • Candidates must be eligible to work in the EU.


About The Company

Serco is a leading provider of public services. Our customers are governments or others operating in the public sector. We gain scale, expertise and diversification by operating internationally across five sectors and four geographies: Defence, Space, Justice & Immigration, Transport, Health and Citizen Services, delivered in UK & Europe, North America, Asia Pacific and the Middle East. More information can be found at Serco | Europe



Why Choose Serco?

At Serco not only is the nature of the work we do important, everyone has an important role to play.


  • Meaningful and vital work - You'll contribute to methodologically intercepting challenges whilst achievements will also be recognised and celebrated.
  • A world of opportunity - You'll be wholeheartedly supported with development and career progression
  • Great people - You'll become an integral member of a well-defined and supportive team who believe passionately in the value of our work. We are a company passionate about diversity and inclusion.


We are diverse and inclusive organisation
At Serco, we see people first and foremost for their performance and potential and we are committed to supporting the needs of all our colleagues. It's a mix of people from different backgrounds, experiences and opinion that keeps our culture strong and vibrant.
We believe in equity so we strongly encourage applications from a diverse range of candidates. Disabled applicants who meet the minimum criteria for the job are encouraged to apply and demonstrate their abilities in an interview. We also welcome a conversation about any adjustments that would make the interview process more accessible for you. Wherever possible we are open to discussions around flexible working and we operate a hybrid work structure in many of our business areas.
In the UK we are proud to be a Disability Confident Leader in the government's scheme and hold the Gold Inclusive Employer Standard; in Belgium we are partner of Diversicom and member of Charter der Vielfalt in Germany.



If you have any questions please do not hesitate to reach out to The Serco Europe Recruitment Team



Important:
Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law.
Applicants are reminded that they will be requested to produce such documentation during the recruitment process.
Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization.



Data Protection:
For more information on how the personal data in your application is process, please see the link Data Protection policy here.

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