Administrative Coordinator

4 weken geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Title: Secretary / Administrative Assistant

Job Summary

We are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities

  • Provide day-to-day support to team members, including business travel arrangements, leave management, and coordination of training.
  • Analyze and manage incoming correspondence and documentation, ensuring timely distribution of outgoing correspondence and documentation.
  • Provide logistic support to the team, including arrivals and departures of team members, ordering of office supplies, and maintenance of stationery.
  • Book rooms and resources for meetings and events, and maintain document libraries for the team.
  • Organize agendas and meetings, and maintain action lists for the team.
  • Participate in the organization of events, and prepare and publish internal and external documents.
  • Collect and analyze data from various corporate applications and internal sources, and maintain the risk register and SharePoint site.
  • Set up configuration management for documents produced by the division, and prepare presentations in PowerPoint.
  • Handle confidential information and sensitive information, and proofread and format documents for the Executive Board and ESA governance bodies.
  • Maintain and update the mission schedule for ESA Council, and support the PPS Project Manager in change management and logistical tasks.

Requirements

  • Proficient in the English language, both written and spoken; knowledge of another official ESA language is an asset.
  • Fluent knowledge of the local national language is also required for site-specific functions.
  • Highly proficient with modern electronics office automation tools, particularly Microsoft Office suite and electronic mailing.

  • Administrative Coordinator

    1 week geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionWe are seeking an experienced Administrative Coordinator to join our team at HE Space. The successful candidate will be responsible for providing administrative support to our department, ensuring the smooth operation of our office.Key Responsibilities:Organize and coordinate meetings, appointments, and events.Manage and maintain accurate...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Octagon Professionals Voltijd

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the European Space Agency in Noordwijk. The successful candidate will be responsible for providing administrative support to the Head of the Estates and Facilities Management Division.Key Responsibilities:Organizing the schedule of the Head of the Estates and...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Octagon Professionals Voltijd

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the European Space Agency in Noordwijk. The successful candidate will be responsible for providing administrative support to the Head of the Estates and Facilities Management Division, including scheduling appointments, editing documents, and preparing...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionAs an Administrative Assistant at HE Space, you will play a vital role in supporting the daily operations of our organization. Your primary responsibility will be to provide administrative support to our team, ensuring the smooth execution of tasks and projects.Key ResponsibilitiesOrganize and coordinate meetings, appointments, and events,...

  • Administrative Coordinator

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionAs an Administrative Assistant at HE Space, you will play a vital role in supporting the daily operations of our organization. Your primary responsibility will be to provide administrative support to our team, ensuring the smooth execution of tasks and projects.Key ResponsibilitiesOrganize and coordinate meetings, appointments, and events,...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly organized and detail-oriented Secretary/Administrative Assistant to provide administrative support to our team at HE Space. The successful candidate will be responsible for providing exceptional support to our team members, ensuring the smooth operation of our office, and...

  • Administrative Coordinator

    1 week geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    Main ResponsibilitiesWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Serco. The successful candidate will be responsible for:Organizing the schedule of the Head of the Estates and Facilities Management Division, arranging appointments, meetings, visits, and missions.Editing documents, memos, and...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative AssistantHE Space is seeking an experienced Administrative Assistant to join our team. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key Responsibilities:Organize and coordinate meetings, agendas, and minutesManage email and phone...

  • Administrative Coordinator

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job DescriptionAs an Administrative Assistant at HE Space, you will play a vital role in supporting the daily operations of our organization. Your primary responsibility will be to provide administrative support to our team, ensuring the smooth execution of tasks and projects.Key ResponsibilitiesOrganize and coordinate meetings, appointments, and events,...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    Job Title: Administrative SecretaryJob Summary:We are seeking an experienced Administrative Secretary to join our team at Serco, a leading Space Services Provider. As an Administrative Secretary, you will be responsible for providing administrative support to our team, ensuring smooth office operations, and maintaining accurate records.Main...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland Serco Voltijd

    Job Title: Administrative SecretaryJob Summary:Serco is a leading Space Services Provider with thousands of skilled resources that has supported over 50 space missions on behalf of more than 10 Space or Government agencies around the globe, including the ESA and NASA.We are looking for a highly organized and detail-oriented Administrative Secretary to join...

  • Administrative Coordinator

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly organized and detail-oriented Secretary/Administrative Assistant to provide administrative support to our team at HE Space. The successful candidate will be responsible for providing exceptional support to our team members, ensuring the smooth operation of our office, and...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide day-to-day support to team...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantJob SummaryWe are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAs a Secretary / Administrative...

  • Administrative Coordinator

    2 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary/Administrative AssistantJob SummaryWe are seeking a highly skilled and organized Secretary/Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our organisational entities and projects, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide...

  • Administrative Coordinator

    1 week geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. As a key member of our Budget and control division, you will provide day-to-day support to Unit personnel, analyzing incoming correspondence and documentation, and managing...

  • Administrative Coordinator

    3 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantJob SummaryWe are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide day-to-day support to...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Secretary / Administrative AssistantJob SummaryWe are seeking a highly organized and detail-oriented Secretary / Administrative Assistant to join our team at HE Space. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide day-to-day support to...

  • Administrative Coordinator

    1 maand geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Thermal Division's operations. Your primary responsibilities will include:Administrative SupportOrganizing technical events, such as workshops and conferences, and managing documentation for the Division.Providing day-to-day support to Unit...

  • Administrative Coordinator

    4 weken geleden

    Noordwijk-Binnen, Zuid-Holland, Nederland HE Space Voltijd

    Job Title: Administrative AssistantAs a key member of the HE Space team, you will play a vital role in supporting the Thermal Division's operations.Responsibilities:Provide administrative support for the organization of technical events, including workshops and conferences.Assist with documentation management and coordination of business travel...