Administrative Coordinator

1 maand geleden

NoordwijkBinnen, Zuid-Holland, Nederland HE Space Voltijd
Job Title: Administrative Assistant

As a key member of the HE Space team, you will play a vital role in supporting the Thermal Division's operations. Your primary responsibilities will include:

Administrative Support
  • Organizing technical events, such as workshops and conferences, and managing documentation for the Division.
  • Providing day-to-day support to Unit personnel, including business travel arrangements, leave management, and coordination of training.
  • Handling incoming telephone calls and information requests, as well as analyzing and distributing correspondence and documentation.
  • Offering various logistical support to the Unit, including arrivals and departures of personnel, ordering office supplies, and maintaining stationary.
  • Booking rooms and resources for meetings and events under the Unit's responsibility.
  • Administering the shipment of goods and express mail, as well as tasks related to documentation management and distribution.
  • Organizing agendas and meetings, maintaining document libraries, and following up on actions lists for the Unit.
Additional Responsibilities
  • Supporting the Project Review Process and visitor service, including access control and preparing visa applications.
  • Participating in the preparation and publication of internal and external documents, including editing and proofreading.
  • Data collection, extraction, and consistency checking from various Corporate applications and internal sources.
Qualifications
  • Minimum Secondary Education.
  • High degree of flexibility, self-motivation, and organizational skills to work in a fast-paced environment.
  • Management skills to manage and mitigate short-term logistical problems.
  • Responsibility, discretion, dependability, and reliability.
  • Proficiency in Office365 and other personal computer software, including SharePoint systems.
  • Good intrapersonal and communication skills.
  • Ability to work quickly, cope with deadlines, and establish effective relationships within ESA and external organizations.
  • Fluency in English is mandatory; knowledge of another European language is an advantage.

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