Coordinator, Fund Management

3 weken geleden

Amsterdam, Nederland Prologis Voltijd

Coordinator, Fund Management

**Here's how to do that**:

- Correspondence and administration
- Review reports and other investor communication and make necessary formatting changes
- Send out Quarterly reports to all funds and ventures investors
- Send out other correspondence to all investors on a regular basis
- Work closely together with the Fund Administration team in Luxembourg and the Marketing and Communications team in the US on investor communication
- Establish spreadsheets and use database software to prepare expense reports, memos and documents
- Process invoices, file documents and letters and respond to requests for information
- Maintain external and internal contacts with key stakeholders
- Update and maintain the Fund's contact database
- Assist in the research and preparation of reports, powerpoint presentations and other marketing materials
- Support in managing projects and third-party service providers
- Organise meetings and events
- Prepare logistics for (Annual) Investor meetings/forums, if needed on location (national and international)
- Organise investor board meetings and off-sites
- Set up quarterly Investor Calls, Advisory Council, Management Company meetings internally and externally
- Support the Fund Management and Client Relations team during Research Events on site
- Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, presentation, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event; coordinate prep calls and meeting follow ups
- Organise team lunches/dinners, (virtual) team building activities and offsite team events
- Manage the Fund Managers' Calendars
- Take ownership of managers' agendas - schedule appointments, monitor for appointments overlaps, proactively resolve scheduling conflicts as they arise and prioritise issues to ensure effective time management, communicate agendas and respond to calendar changes as needed
- Schedule and arrange conference calls, virtual (Zoom, Teams) as well as physical meetings
- Make travel and hotel arrangements according to the travel policy, develop travel itineraries to meet schedules requirements
- Assist direct managers with private administrative matters on an as-required basis

**Tell us if you're ready.**
- Excellent organisational and time management skills, great attention to detail
- Ability to multitask and prioritise tasks
- Hands-on, self-starter mentality, ability to work well under pressure independently without the need for constant supervision
- Great interpersonal and communication skills (both verbal and written)
- Confidentiality: absolutely trustworthy treating all information with confidentiality
- 3+ years of experience in an administrative support role
- Advanced knowledge of PowerPoint, Excel, Word, Outlook
- Bachelor's Degree preferred
- Fluent in English (spoken and written)

**What's in it for you?**
- Flexible/Hybrid working environment (ideally 3 days in the office)
- Eligible for an annual bonus
- 25 days' vacation leave
- Laptop
- Mobile phone
- Commuting allowance
- Free bicycle parking
- Benefits including snacks and drinks at the office, a home office budget, life insurance, educational benefits, and wellness services

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